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Budget Committee Meeting Minutes
WEDNESDAY, JUNE 8, 2005
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The meeting was called to order by Mayor Cheryl A. Young at 7:04 p.m.
MEMBERS PRESENT:
Lyle Bluhm
Bill Guy
Gary Hudson
Karen Ladd
Sally Ann Marson
Bob Mathews
Bob Schmor
Tyra Schroeder
Cheryl A. Young
MEMBERS ABSENT:
Larry Kanzler
ALSO PRESENT:
Michael Reedy, Chief of Police
Micah Olson, Public Works Superintendent
Leahnette Rivers, City Administrator/Recorder
A quorum was present and due notice had been published.
AGENDA ITEM 2 ELECTION OF OFFICERS:
Mayor Young opened the nominations for the position of Chair.
MOVED (HUDSON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO NOMINATE SALLY ANN MARSON AS CHAIR.
There being no further nominations for the position of Chair, Mayor Young closed the nominations. Mayor Young called for a vote. All voted in favor of Sally Ann Marson serving as Chair, and Mayor Young declared her duly elected.
Mayor Young turned the meeting over to Chair Marson.
Chair Marson opened the nominations for the position of Vice-Chair.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO NOMINATE KAREN LADD AS VICE-CHAIR.
There being no further nominations for the position of Vice-Chair, Chair Marson called for a vote. All voted in favor of Karen Ladd serving as Vice-Chair, and Chair Marson declared her duly elected.
MOVED (HUDSON), SECONDED (YOUNG) AND CARRIED UNANIMOUSLY TO NOMINATE TYRA SCHROEDER AS SECRETARY.
There being no further nominations for the position of Secretary, Chair Marson called for a vote. All voted in favor of Tyra Schroeder serving as Secretary, and Chair Marson declared her duly elected.
AGENDA ITEM 3 BUDGET MESSAGE 2005/06:
Leahnette Rivers reviewed the budget message with the Budget Committee.
AGENDA ITEM 4 PUBLIC HEARING: To receive comments from the public on the proposed budget for fiscal year 2005/06.
Public Hearing opened.
Karen Ladd asked what a laser speed gun is.
Chief Reedy explained that it is a speed measuring device that uses a laser instead of a radar beam. He said it is also an investigative tool because it can be used to take measurements at crime and accident scenes.
Karen asked what a taser gun would be used for.
Chief Reedy said a taser gun is a tool that may be used before or instead of other less than lethal weapons, such as nightsticks and mace. He said the taser gun is used to help an officer control an unruly subject. He said it is used to control a suspect that is being violent towards an officer or others.
Karen asked Chief Reedy to give an example of when a taser gun might be used in Columbia City.
Chief Reedy said it might be needed during a domestic disturbance, for example.
Chair Marson asked that the Committee approve a correction to the Capital Outlay total on Page 44, which should read $10,800.
No other comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 5 PUBLIC HEARING: To receive comments from the public on the proposed use of revenue sharing funds for fiscal year 2005/06.
Leahnette said we expect to receive $9,748 in revenue sharing funds in the 2005/06 budget year. She said the funds are proposed to be used for park maintenance purposes.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 6 REVIEW OF PROPOSED BUDGET FOR FISCAL YEAR 2005/06:
Leahnette reviewed the proposed budget with the Committee. She recommended the Budget Committee consider approving some changes to the budget to transfer system development charges to repay the Water and Sewer Funds for the costs associated with a Water and Sewer System Development Charge Study Update and to adjust the Water and Sewer Development Fund budgets to account for additional system development charges that were recently collected. She reviewed the changes in detail as follows:
| Fund and Description: | Proposed Budget | Recommended Budget to Approve |
| Water Fund: | ||
| Revenues and Other Resources: | ||
| Beginning Fund Balance | $120,301 | $119,947 |
| Interfund Transfers In | $143,811 | $144,165 |
| Water Development Fund: | ||
| Revenue and Other Resources: | ||
| Beginning fund Balance | $253,997 | $265,773 |
| Expenditures: | ||
| Interfund Transfers Out | $143,811 | $144,165 |
| Reserve | $138,101 | $149,523 |
| Total Water Development Fund | $281,912 | $293,688 |
| Sewer Fund: | ||
| Revenues and Other Resources: | ||
| Beginning Fund Balance | $114,370 | $112,326 |
| Interfund Transfers In | $0 | $2,044 |
| Sewer Development Fund: | ||
| Revenues and Other Resources: | ||
| Beginning Fund Balance | $89,405 | $102,206 |
| Total Revenues and Other Resources | $103,925 | $116,726 |
| Expenditures: | ||
| Interfund Transfers Out | $0 | $2,044 |
| Reserve | $103,925 | $114,682 |
| Total Sewer Development Fund | $103,925 | $116,726 |
AGENDA ITEM 7 APPROVAL OF BUDGET OR ANNOUNCEMENT OF NEXT MEETING DATE, TIME AND LOCATION:
MOVED (LADD), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO APPROVE THE 2005/06 BUDGET WITH THE CORRECTIONS AND CHANGES.
MOVED (YOUNG), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO LEVY A PERMANENT TAX RATE OF $1.1346 PER THOUSAND AND TO LEVY $102,403 FOR THE SEWER DEBT LEVY AS PROVIDED FOR IN THE 2005/06 BUDGET.
AGENDA ITEM 8 ADJOURNMENT:
There being no further business to come before the Committee, the meeting adjourned at 7:46 p.m.