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Budget Committee Meeting Minutes

 

THURSDAY, MAY 3, 2007

 

CITY HALL COUNCIL CHAMBERS

 

CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON

 

AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:

 

                    CONVENED:

 

The meeting was called to order by Mayor Cheryl A. Young at 6:35 p.m.

 

                        MEMBERS PRESENT:

 

                        Bill Guy (by telephone)

                        Gary Hudson

                        Robert Jorgensen

                        Karen Ladd

                        Sally Ann Marson

                        Alexander Reed

                        Bob Schmor

                        Cheryl A. Young

                       

                        MEMBERS ABSENT:

 

                        Lyle Bluhm

                        Casey Wheeler

 

                        ALSO PRESENT:

 

Jeff Anderson, Public Works Superintendent

Micah Olson, Public Works Superintendent

Leahnette Rivers, City Administrator/Recorder

                       

                        A quorum was present and due notice had been published.

 

AGENDA ITEM 2 ELECTION OF OFFICERS:

 

                        Mayor Young opened the nominations for the position of Chair.

 

MOVED (MARSON), SECONDED (JORGENSEN) AND CARRIED UNANIMOUSLY TO NOMINATE KAREN LADD AS CHAIR.

 

MOVED (LADD) TO NOMINATE BOB SCHMOR AS CHAIR.  Motion died due to the lack of a second.

 

There being no further nominations for the position of Chair, Mayor Young closed the nominations.  Mayor Young called for a vote.  All voted in favor of Karen Ladd serving as Chair, and Mayor Young declared her duly elected.

 

Mayor Young turned the meeting over to Chair Ladd.

 

Chair Ladd opened the nominations for the position of Vice-Chair.

 

MOVED (MARSON), SECONDED (YOUNG) AND CARRIED UNANIMOUSLY TO NOMINATE BOB SCHMOR AS VICE-CHAIR.

 

There being no further nominations for the position of Vice-Chair, Chair Ladd called for a vote.  All voted in favor of Bob Schmor serving as Vice-Chair, and Chair Ladd declared him duly elected.

 

MOVED (YOUNG), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO NOMINATE SALLY ANN MARSON AS SECRETARY.

 

There being no further nominations for the position of Secretary, Chair Ladd called for a vote. All voted in favor of Sally Ann Marson serving as Secretary, and Chair Ladd declared her duly elected.

 

AGENDA ITEM 3 BUDGET MESSAGE 2007/08:

 

Leahnette Rivers reviewed the budget message with the Budget Committee. 

 

AGENDA ITEM 4 PUBLIC HEARING:  To receive comments from the public on the

 proposed budget for fiscal year 2007/08.

 

Public Hearing opened.

 

No comments were heard from the public.

 

Public Hearing closed.

 

AGENDA ITEM 5 PUBLIC HEARING:  To receive comments from the public on the

 proposed use of revenue sharing funds for fiscal year 2007/08.

 

Leahnette said we expect to receive $10,984 in revenue sharing funds in the 2007/08 budget year.  She said the funds are proposed to be used for park maintenance purposes.  She said the park maintenance budget is $40,000.

 

Public Hearing opened.

 

No comments were heard from the public.

 

Public Hearing closed.

 

AGENDA ITEM 6 REVIEW OF PROPOSED BUDGET FOR FISCAL YEAR 2007/08:

 

Leahnette reviewed each department detail within the proposed budget with the Budget Committee. During the review, she recommended the Budget Committee consider approving the following changes to the budget:

 

                                                Proposed            Recommended

                                                Budget              Budget to Approve

General Fund:

Revenues and Other Resources:

Intergovernmental Revenue:

Bullet Proof Vest Program             $           0          $    1,064

 

 

 

 

                                        Proposed            Recommended

                                                Budget              Budget to Approve

Police Department:

Materials and Services:

Uniforms                                    $       700          $    2,828

 

Non-Departmental:

Reserve

Reserved for Future Improvements $  45,798           $  44,734

 

Net Change:                               $           0          $    1,064

 

Leahnette explained that the changes are proposed for the replacement of bulletproof vests.  She said bulletproof vests has an expiration date, and several department vests need to be replaced.  She said grant funds will be used to pay for 1/2 of the cost of each vest.

 

AGENDA ITEM 7        APPROVAL OF BUDGET OR ANNOUNCEMENT OF NEXT MEETING DATE, TIME AND LOCATION:

 

MOVED (MARSON), SECONDED (YOUNG) AND CARRIED UNANIMOUSLY TO APPROVE THE 2007/08 BUDGET WITH THE RECOMMENDED CHANGES.

 

MOVED (HUDSON), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO LEVY A PERMANENT TAX RATE OF $1.1346 PER THOUSAND AND TO LEVY $94,510 FOR THE SEWER DEBT LEVY AS PROVIDED FOR IN THE 2007/08 BUDGET.

 

AGENDA ITEM 8 ADJOURNMENT:

 

There being no further business to come before the Committee, the meeting adjourned at 7:30 p.m.

                                                                                   

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