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Budget Committee Meeting Minutes
TUESDAY, MAY 10, 2006
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The meeting was called to order by Mayor Cheryl A. Young at 7:00 p.m.
MEMBERS PRESENT:
Lyle Bluhm
Gary Hudson
Bill Guy
Sally Ann Marson
Alexander Reed
Cheryl A. Young
MEMBERS ABSENT:
Karen Ladd
Bob Mathews
Bob Schmor
Tyra Schroeder
ALSO PRESENT:
Mike Reedy, Chief of Police
Jeff Mansheim, Reserve Police Officer
Micah Olson, Public Works Superintendent
Leahnette Rivers, City Administrator/Recorder
A quorum was present and due notice had been published.
AGENDA ITEM 2 ELECTION OF OFFICERS:
Mayor Young opened the nominations for the position of Chair.
MOVED (GUY), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO NOMINATE SALLY ANN MARSON AS CHAIR.
There being no further nominations for the position of Chair, Mayor Young closed the nominations. Mayor Young called for a vote. All voted in favor of Sally Ann Marson serving as Chair, and Mayor Young declared her duly elected.
Mayor Young turned the meeting over to Chair Marson.
Chair Marson opened the nominations for the position of Vice-Chair.
MOVED (YOUNG), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO NOMINATE BILL GUY AS VICE-CHAIR.
There being no further nominations for the position of Vice-Chair, Chair Marson called for a vote. All voted in favor of Bill Guy serving as Vice-Chair, and Chair Marson declared him duly elected.
MOVED (HUDSON), SECONDED (YOUNG) AND CARRIED UNANIMOUSLY TO NOMINATE LYLE BLUHM AS SECRETARY.
There being no further nominations for the position of Secretary, Chair Marson called for a vote. All voted in favor of Lyle Bluhm serving as Secretary, and Chair Marson declared him duly elected.
AGENDA ITEM 3 BUDGET MESSAGE 2006/07:
Leahnette Rivers reviewed the budget message with the Budget Committee.
AGENDA ITEM 4 PUBLIC HEARING: To receive comments from the public on the proposed budget for fiscal year 2006/07.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 5 PUBLIC HEARING: To receive comments from the public on the proposed use of revenue sharing funds for fiscal year 2006/07.
Leahnette said we expect to receive $9,538 in revenue sharing funds in the 2006/07 budget year. She said the funds are proposed to be used for park maintenance purposes.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 6 REVIEW OF PROPOSED BUDGET FOR FISCAL YEAR 2006/07:
Leahnette reviewed each department detail within the proposed budget with the Budget Committee. During the review, she recommended the Budget Committee consider approving the following changes to the budget:
| Description | Proposed Budget | Recommended Budget to Approve |
| General Fund: | ||
| Administration: | ||
| Materials and Services: | ||
| Columbia County Emergency Manager | $0 | $2,500 |
| Police Department: | ||
| Personal Services: | ||
| Regular Services | $91,713 | $95,914 |
| Social Security | $7,180 | $7,502 |
| Retirement Contributions | $9,902 | $10,467 |
| Workers' Compensation | $6,824 | $7,129 |
| Accrued Leave | $2,147 | $2,146 |
| Capital Outlay: | ||
| Equipment | $34,500 | $35,890 |
| Non-Departmental: | ||
| Contingency | $89,439 | $91,296 |
| Reserve | $11,940 | $797 |
| Net Change: | $0 | $0 |
Leahnette discussed the requested changes in detail with the Budget Committee, and explained that the changes will accomplish the following:
1. Provide appropriations for Columbia City's share of an Emergency Manager position that is proposed to be shared by other public agencies within Columbia County;
2. Provide a 5% increase in staffing levels within the Police Department, which is in keeping with prior year increases but was overlooked during the preparation of the proposed budget; and,
3. Update appropriations to correctly reflect police equipment requests.
The Budget Committee discussed the proposed budget at length with members of staff.
AGENDA ITEM 7 APPROVAL OF BUDGET OR ANNOUNCEMENT OF NEXT MEETING DATE, TIME AND LOCATION:
MOVED (YOUNG), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO APPROVE THE 2006/07 BUDGET WITH THE RECOMMENDED CHANGES.
MOVED (YOUNG), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO LEVY A PERMANENT TAX RATE OF $1.1346 PER THOUSAND AND TO LEVY $108,165 FOR THE SEWER DEBT LEVY AS PROVIDED FOR IN THE 2006/07 BUDGET.
AGENDA ITEM 8 ADJOURNMENT:
There being no further business to come before the Committee, the meeting adjourned at 8:18 p.m.