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City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
THURSDAY, APRIL 5, 2001
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The regular meeting was called to order by Mayor Young at 7:30 p.m. Mayor Young delivered the invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor Cheryl A. Young
Councilor Bob Schmor
Councilor Marian Calnon
Councilor Bill Guy
Councilor Gary Hudson
COUNCIL MEMBERS ABSENT:
None
ALSO PRESENT:
Leahnette Rivers, City Administrator/Recorder
Jim Bundy, Public Works Superintendent
ATTORNEY PRESENT:
Harold Olsen, City Attorney
A quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC HEARINGS:
2.1 Public Hearing: To obtain citizen input on the proposed Five-Year Capital Improvement Program 2001-02.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 3 CITIZEN INPUT:
3.1 Request for continued financial support for the Library: Request from Shirley Mann, Columbia City School and Community Library, for continued financial assistance.
Shirley Mann presented a request for continued financial support of the public Library to the City Council for consideration. She provided the Council with financial information related to the Library, and commended the Council for the City's past support and involvement in this community partnership. She said the Library is well used by citizens of all ages. She said they have had a steady increase in membership, and use of the Library is free of charge to anyone residing within the district boundaries of the Columbia City Elementary School. She said a $20 annual membership will be charged to patrons residing outside of the school district boundaries.
The City Council reviewed the financial information presented by Ms. Mann, and discussed the request at length with Ms. Mann and City staff. It was the consensus of the Council that the City continue to earmark the proceeds from the Celebration for Library staffing. It was the consensus of the Council that the City provide $5,000 of support for the Library in the 2001-02 budget, and consideration may be given to additional support, if funds are available, as we get further into the budget process.
Shelly Sandford of the Friends of the Library said the Friends would like to volunteer to help with the City Celebration.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: No report.
4.2 Water Source and Development Committee:. No report.
4.3 Streets Committee: Chair Hudson said the Street Committee will meet on April 18, 2001 to review the bids for the Fifth Street Improvements Project.
4.4 Other Reports: None.
AGENDA ITEM 5 CONSENT AGENDA:
5.1 Approval of Minutes of the Regular City Council Meeting of March 15, 2001.
5.2 Approval of bills paid list for the month of March 2001.
5.3 Written Report from the Chief of Police.
5.4 Written Report from the Public Work Superintendent.
5.5 Written Report from the City Administrator/Recorder.
It was the consensus of the Council that Item 5.3 be removed from the Consent Agenda in the absence of a written report from the Chief of Police.
MOVED (GUY), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AS AMENDED.
AGENDA ITEM 6 UNFINISHED BUSINESS:
6.1 Improvement Permit Request: Request from Finos and Earline Lunsford for an Improvement Permit to build a retaining wall within an unimproved right-of-way on property located at 2210 First Street.
Mayor Young explained that Finos and Earline Lunsford had withdrawn their request for an Improvement Permit. No action was taken by the City Council.
AGENDA ITEM 7 NEW BUSINESS:
7.1 Agreement: Approval of Master Assignment Agreement with Nationwide Recovery Services for miscellaneous and utility accounts.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO APPROVE THE AGREEMENT WITH NATIONWIDE.
7.2 Council Bill No. 01-199; Resolution No. 01-719-R: A Resolution adopting a Five-Year Capital Improvement Program for the 2001-02 fiscal year for the City of Columbia City, Oregon.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 01-199.
7.3 Council Bill No. 01-200: A Resolution adopting the City of Columbia City Personnel Policies and Procedures Manual; rescinding Resolutions No. 458 and 99-665-R.
It was the consensus of the Council that this item be postponed until the next meeting.
AGENDA ITEM 8 OTHER BUSINESS:
Cost of Living Adjustments: Leahnette Rivers explained that the change in the US All Urban Consumers Index was 3.4% during the calendar year 2000, and the change in the Portland-Salem OR-WA CPI-U WAS 2.9% during the calendar year 2000. It was the consensus of the Council that we move forward with a 3.0% cost of living adjustment during the preparation of the 2001-02 budget.
Water Rate Study Scope of Work: Leahnette Rivers asked the Council to carefully review the scope of work for the rate study and let her know if they have any concerns or questions. She said the engineers are currently working on the project.
City Planner: Leahnette Rivers explained that Jim Holycross, City Planner, has indicated an interest in resigning from his position, and has offered to continue serving until the City can find a replacement. It was the consensus of the Council that a Request for Qualifications be distributed and advertised in an effort to fill the position under a contractual relationship.
Water Committee vacancy: Leahnette Rivers said George LeMont has resigned from the Water Committee, and she asked for permission to advertise to fill the vacancy. It was the consensus of the Council that Jim Gillam, who has previously expressed an interest in serving, be appointed to the Committee. It was also the consensus of the Council that the City advertise in the next newsletter for two additional Committee Members.
Community Hall Revenue vs. Expense: Leahnette Rivers provided the City Council with a comparison of Community Hall rental revenue with expenses related to the operation and maintenance of the building. She said the Council may also want to modify rental policies related to cancellations and pre-heating of the building. Leahnette Rivers explained that the roof needs to be replaced this year, and Jim Bundy said the floor, which also needs replacing, will cost approximately $12,000. It was the consensus of the Council that additional information be gathered, including a comparison of inside rental revenues with outside rental revenues, the costs related specifically to electricity and natural gas, the value of the water used at the Hall, information about fee schedule complaints, and a comparison of rental fees for similar facilities in the area. The Council will discuss this matter again at the next meeting.
Spring Clean Up: Jim Bundy said the Kiwanis Club has agreed to assist with Columbia City's Spring Clean Up.
Ten-hour shifts: Jim Bundy said his crew has expressed an interest in working 10-hour days. He said he would like to try the scheduling change, which would consist of Byron Havens and Jeff Anderson working Monday through Thursday from 7:00 a.m. to 5:30 p.m. with a 30-minute lunch. He said he would continue to work Monday through Friday. He said the longer days would be helpful for some of their project work.
It was the consensus of the Council to approve the schedule change on a temporary basis.
AGENDA ITEM 7 NEW BUSINESS (continued):
7.4 Executive Session: The City Council met in Executive Session in accordance with ORS 192.660(1)(f) to consider records that are exempt by law from public inspection and in accordance with ORS 192.660(1)(h) to consult with legal counsel concerning litigation likely to be filed.
The Council convened in Executive Session.
The Council reconvened in Open Session.
It was the consensus of the Council that we have Harold Olsen proceed on the two issues as discussed during Executive Session.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business to come before the Council, the meeting adjourned at 9:45 p.m.