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City Council Meeting Minutes
THURSDAY, MAY 2, 2002
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The regular meeting was called to order by Mayor Young at 7:30 p.m. Mayor Young delivered the invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor Cheryl A. Young
Councilor Bill Guy
Councilor Gary Hudson
Councilor Bob Schmor
COUNCIL MEMBERS ABSENT:
Councilor Marian Calnon
ALSO PRESENT:
Leahnette Rivers, City Administrator/Recorder
ATTORNEY PRESENT:
None
A quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC HEARINGS:
2.1 Public Hearing: To gather public testimony relating to an update to the City of Columbia City's Systems Development Charge (SDC) for the Parks System.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
AGENDA ITEM 3 CITIZEN INPUT:
None
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: In the absence of Chair Calnon, Leahnette Rivers said the St. Helens High School Wrestling Team is interested in removing the wood from Bundy Memorial Park. She said the team will sell the wood to raise money for their events and travel expenses.
4.2 Water Source and Development Committee: Chair Guy said he has been in contact with Alana Probst, and Erik Coats has confirmed that three-phase power is available.
4.3 Streets Committee: Chair Hudson said Tom Fisher Trucking has quoted the crack seal work at $2.25 per linear foot, which is much more expensive than he had anticipated. He said we will only be able to complete about 3,000 lineal feet of work with the remaining SCA grant funds.
Councilor Hudson discussed the crack sealing process with the Council at length. It was the consensus of the Council that staff check with St. Helens to see if this price is reasonable. If the price is reasonable, Council directed staff to select another section of street for overlay work by Tom Fisher Trucking using the remaining SCA grant funds. If the price is not reasonable, staff will solicit additional quotes for crack sealing work for review by Council at the next meeting.
Councilor Hudson said Bill Booker has started the "A" Street reconstruction work. He said Mr. Booker is required to install sidewalk along the property located to the west of Fifth Street, but the sidewalk will only extend across 2/3 of the property.
Leahnette Rivers suggested the City complete the sidewalk improvements to the western property line, or approximately 30 additional feet. It was the consensus of the Council that the City obtain a quote from Bill Booker to complete the sidewalk improvements to the west edge of the property. It was the consensus of the Council that Bill Booker be hired to complete the work if the quote is reasonable because he is already reconstructing the street and working at the site.
Councilor Hudson said a tree located in the right-of-way along "A" Street should be removed due to the "A" Street improvements. He said the improvements will come to within just a few feet of the tree, and they are likely to cause significant damage to the tree's root system.
Leahnette Rivers said the tree is located in the "A" Street right-of-way east of Fifth Street.
It was the consensus of the Council that the tree be removed.
4.4 Other reports: None.
AGENDA ITEM 5 CONSENT AGENDA:
5.1 Approval of Minutes of the Regular City Council Meeting of April 18, 2002.
5.2 Approval of the bills paid during the month of April 2002.
5.3 Written report from the City Administrator/Recorder.
5.4 Written report from the Interim Public Works Superintendent.
5.5 Appointment to the Columbia City Planning Commission.
Mayor Young noted that there are several applications for the Planning Commission position, so this appointment should be made separate from the consent agenda.
The Council reviewed applications to serve on the Planning Commission as received by the following individuals:
MOVED (HUDSON), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO APPOINT SALLY ANN MARSON TO THE PLANNING COMMISSION.
MOVED (GUY), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA.
AGENDA ITEM 6 UNFINISHED BUSINESS:
AGENDA ITEM 7 NEW BUSINESS:
7.1 First reading of Council Bill No. 02-254: An Ordinance adopting System Development Charges for the Parks System.
The Council completed the first reading of Council Bill No. 02-254.
7.2 Council Bill No. 02-255; Resolution No. 02-766-R: A Resolution adopting an amendment to the City of Columbia City Personnel Policies and Procedures Manual dated April 18, 2002, as adopted by Resolution No. 02-764-R.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 02-255.
7.3 Roofing Quotes: Review of written quotes for re-roofing the Columbia City Community Hall.
The Council reviewed quotes for re-roofing the Community Hall as follows:
St. Helens Roofing & Construction, Inc.:
Recover existing roof $ 6,900.00
Tear off and resheet $13,800.00
ARK Roofing and Construction Co.:
Recover existing roof $ 5,950.00
Tear off and resheet $19,200.00
Wojahn Roofing Co.:
Recover existing roof $11,280.00
Tear off and resheet $18,672.00
Leahnette Rivers explained that Dick Simpson, Interim Public Works Superintendent, is recommending we select St. Helens Roofing & Construction, Inc., to recover the existing roof. She said he believes the roofing quality will be better because they are hand placing and nailing the roofing materials, and the materials have a 30-year warranty.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE THE CONTRACT WITH ST. HELENS ROOFING FOR OVERLAY IN THE AMOUNT OF $6,900.00
AGENDA ITEM 8 OTHER BUSINESS:
Qwest Stipulation: The Council reviewed the Stipulation for Qwest to pay funds to non-party Oregon cities and expressed no objections.
CCTV: Leahnette Rivers asked the Council if they have any suggestions, concerns or other comments to present during an upcoming staff meeting regarding proposed funding options for CCTV, as described in a letter dated April 26, 2002 from Ted Olson, CCTV Chairman.
Councilor Schmor objected to requiring citizens to pay additional fees for the station. Mayor Young said she would not personally be opposed to paying an extra $1.00 per month on her cable bill for CCTV. It was the consensus of the Council that an article be placed in the next issue of the City Newsletter to gather input from the public about their interest in financing CCTV through an additional fee.
Shaun Barrett letter: The Council reviewed a letter dated April 23, 2002, from Shaun Barrett requesting the City remove a judgement from his credit record relating to an account recently collected by the City's collection agency. It was the consensus of the Council that the letter be forwarded to the City Attorney for review.
Basketball Hoops: Leahnette Rivers said we are beginning to receive complaints about the placement of temporary basketball hoops in the street right-of-way. Councilors Hudson and Schmor noted that there are no public basketball facilities on the west side of the highway. Leahnette Rivers said she will mention the need for basketball hoops on the west side of the City to the Parks Committee.
Public Works Superintendent: Leahnette Rivers explained that the interview committee was very impressed by Micah Olson and they have selected him to fill the position of Public Works Superintendent. She said he is very interested in accepting the position, and he has signed the release for a background investigation. She recommended the position be offered to him at the entry-level wage contingent upon his successful completion of a background investigation and employment physical.
MOVED (HUDSON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO OFFER MICAH OLSON A JOB OFFER FOR THE POSITION OF PUBLIC WORKS SUPERINTENDENT CONTINGENT UPON HIS SUCCESSFUL COMPLETION OF A BACKGROUND INVESTIGATION AND EMPLOYMENT PHYSICAL AT THE ENTRY LEVEL WAGE.
ODOT: The Council reviewed a letter to ODOT regarding the Caples House Museum signs and prepared by Mayor Young.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business to come before the Council, the meeting adjourned at 8:45 p.m.