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City Council Meeting Minutes
THURSDAY, MARCH 18, 2004
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The meeting was called to order by Mayor Cheryl A. Young at 7:35 p.m. Mayor Young delivered the invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor Cheryl A. Young
Councilor Marian Calnon
Councilor Bill Guy
Councilor Bob Schmor
COUNCIL MEMBERS ABSENT:
Councilor Gary Hudson
ALSO PRESENT:
Micah Olson, Public Works Superintendent
Leahnette Rivers, City Administrator/Recorder
ATTORNEY PRESENT:
None
A quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC HEARINGS: None.
AGENDA ITEM 3 CITIZEN INPUT: Marion Newey of St. Helens said she is taking a Health Policy
class, and one of the requirements is to attend a public meeting.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Chair Calnon said the work party at Jim Bundy Memorial Park was well attended with 14 participants. She said they pulled ivy, cleaned flower beds, planted trees, removed leaves from the walking paths, installed a sign, etc. She said they plan to remove some maple trees and the stumps from the north end of the park to prepare for a parking lot.
Chair Calnon said volunteers installed a sign in Harvard Park. She said the Parks Committee will meet on March 29 to review the results of the survey regarding the development of the reservoir park, and they will meet again on April 12 with representatives from Morse Bros. to discuss the development of Trestle Beach park improvements.
4.2 Water Source and Development Committee: Leahnette Rivers reported that a meeting will be held with Dyno Nobel to further discuss the proposal for the well site. She said the Water Rights Application is complete and will be mailed soon.
4.3 Streets Committee: Leahnette said ODOT has finalized the intergovernmental agreement and should be mailing originals to the City for approval soon.
4.4 Sewer Committee: No report.
4.5 Library Report: Leahnette said the Friends of the Library met last Monday, but she has no report as she did not attend the meeting.
4.6 Other Reports: Mayor Young said she will be on vacation during the first week of April, but she should be here for the Council Meetings.
AGENDA ITEM 5 CONSENT AGENDA:
5.1 Written report from the Public Works Superintendent.
MOVED (SCHMOR), SECONDED (CALNON), AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA.
AGENDA ITEM 6 UNFINISHED BUSINESS: None
AGENDA ITEM 7 NEW BUSINESS:
7.1 2004 Needs and Issues Inventory Local Priority List: Review of the 2004 Needs and Issues Inventory Local Priority List.
Leahnette asked the Council to approve the 2004 Needs and Issues Inventory Local Priority List as discussed during the last meeting.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO APPROVE THE 2004 NEEDS AND ISSUES INVENTORY LOCAL PRIORITY LIST AS AGREED UPON DURING THE LAST MEETING.
7.2 2004-05 Draft Policy Goals and Objectives: Review of 2004-05 Draft Policy Goals and Objectives.
The Council reviewed the draft of Policy Goals and Objectives for 2004-05. Leahnette called their attention to the addition of two goals and objectives relating to hydrogen sulfide control. No other changes were identified by the Council.
7.3 Draft Five-Year Capital Improvement Program for the 2004-05 Fiscal Year: Review of 2004-05 Draft Five-Year Capital Improvement Program.
The Council reviewed the draft Five-Year Capital Improvement Program. It was the consensus of the Council that the Municipal Annex project be moved to 2008-09 fiscal year, and the 2004-05 appropriations for the Jim Bundy Memorial Park Improvements Project be increased to $20,000. No other changes were identified by the Council.
7.4 Council Bill No. 04-309; Resolution No. 04-802-R: A Resolution adopting amendments to the City of Columbia City Personnel Policies and Procedures Manual dated April 18, 2002, as adopted by Resolution No. 02-764-R.
The Council discussed Council Bill No. 04-309 at length with staff. Leahnette suggested the fifth sentence of Section 5, On-Call Duty, be reworded as follows: "Weekly on-call duty will rotate at a time determined by the Public Works Superintendent."
MOVED (CALNON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 04-309 WITH THE RECOMMENDED CHANGE.
7.5 Council Bill No. 04-310; Resolution No. 04-803-R: A Resolution authorizing the execution of an Amendment to the Solid Waste Franchise Agreement between the City of Columbia City and Environmental Waste Systems/Hudson Garbage Service.
MOVED (GUY), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 04-310.
7.6 Executive Session: The Council will meet in Executive Session in accordance with ORS 192.660(1)(h) to consult with legal counsel concerning litigation and in accordance with ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real estate transactions.
This item was canceled.
AGENDA ITEM 8 OTHER BUSINESS:
City/County Quarterly Meeting: Leahnette announced that the next City/Council Quarterly Meeting is scheduled for April 27, 2004, at 6:00 p.m. and will be held in the Rainier Senior Center.
AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council,
the meeting adjourned at 8:21 p.m.