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City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
THURSDAY, APRIL 1, 2004
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
The meeting was called to order by Mayor Cheryl A. Young at 7:33 p.m. Mayor Young delivered the invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor Cheryl A. Young
Councilor Marian Calnon
Councilor Bill Guy
Councilor Gary Hudson
Councilor Bob Schmor
COUNCIL MEMBERS ABSENT:
None
ALSO PRESENT:
Micah Olson, Public Works Superintendent
Leahnette Rivers, City Administrator/Recorder
ATTORNEY PRESENT:
Harold Olsen, City Attorney
A quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC HEARINGS: None.
AGENDA ITEM 3 CITIZEN INPUT: None.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Chair Calnon said the Parks Committee met on March 29, 2004. She said they have made a formal recommendation to the City Council to name the new park at the reservoir site "Carolyn King Park."
MOVED (CALNON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO NAME THE RESERVOIR SITE PARK "CAROLYN KING PARK."
Chair Calnon said we need to have a streetlight installed near Carolyn King Park. She also wondered whether or not we have park hours posted in our parks.
4.2 Water Source and Development Committee: No report.
4.3 Streets Committee: Leahnette Rivers suggested the Streets Committee schedule a meeting to prioritize streetlight improvements.
4.4 Sewer Committee: Micah Olson reported that the emergency generator was recently overhauled and repaired for better towing. He said trailer hitches were also installed on both pickups.
4.5 Library Report: Liaison Hudson said usage of the Library is slowly increasing. He said the loss of the younger grade school children, as well as the uncertainties that faced the Library this last year, had an impact on usage. He expressed concern about the level of citizen participation with the Friends of the Library. He said they need more members that are willing to be active and serve on the Board.
4.6 Other Reports: None.
AGENDA ITEM 5 CONSENT AGENDA:
5.1 Approval of Financial Reports for the period ending February 29, 2004.
5.2 Approval of the Minutes of the Regular City Council Meeting of March 4, 2004.
5.3 Approval of the Minutes of the Regular City Council Meeting of March 18, 2004.
5.4 Written report from the Public Works Superintendent.
5.5 Written report form the City Administrator/Recorder.
MOVED (HUDSON), SECONDED (GUY) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA.
AGENDA ITEM 6 UNFINISHED BUSINESS: None
AGENDA ITEM 7 NEW BUSINESS:
7.1 Council Bill No. 04-311; Resolution No. 04-804-R: A Resolution adopting a Five-Year Capital Improvement Program for the 2004-05 fiscal year for the City of Columbia City, Oregon.
MOVED (GUY), SECONDED (SCHMOR) AND CARRIED UANNIMOUSLY TO ADOPT COUNCIL BILL NO. 04-311.
7.2 Council Bill No. 04-312; Resolution No. 04-805-R: A Resolution adopting Policy Goals and Objectives for the City of Columbia City, Oregon, for fiscal year 2004-05.
MOVED (CALNON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 04-312.
7.3 Council Bill No. 04-313; Resolution No. 04-806-R: A Resolution adopting Budget and Financial Policies for the City of Columbia City, Oregon; rescinding Resolution No. 00-691-R.
MOVED (CALNON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 04-313.
7.4 Council Bill No. 04-314; Resolution No. 04-807-R: A Resolution authorizing a transfer of appropriations within the Street Fund and within the Sewer Fund during the fiscal year beginning July 1, 2003.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 04-314.
7.5 First reading of Council Bill No. 04-315: An Ordinance amending Ordinance No. 470, an Ordinance regulating the use of public and private sewers and drains, private sewage disposal, the installation and connection of building sewers, and the discharge of water and wastes into the public sewer system(s).
The Council completed the first reading of Council Bill No. 04-315.
7.6 Intergovernmental Agreement: Intergovernmental Agreement between the City of St. Helens and the City of Columbia City for Domestic Preparedness Equipment.
Leahnette Rivers explained that the City of St. Helens received a grant to purchase domestic preparedness equipment for emergency response agencies within Columbia County. She said Harold Olsen has reviewed the agreement and recommends approval.
MOVED (GUY), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE AGREEMENT WITH THE CITY OF ST. HELENS.
7.7 Local Agency Agreement: Local Agency Agreement Highway Bridge Replacement and Rehabilitation (HBRR) Project Portland & Western Railroad (L St.) Bridge (Columbia City).
MOVED (HUDSON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE HBRR AGREEMENT.
7.8 Executive Session: Executive Session in accordance with ORS 192.660(1)(h) to consult with legal counsel concerning litigation and in accordance with ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real estate transactions.
This executive session was cancelled.
AGENDA ITEM 8 OTHER BUSINESS:
COLA: The Council reviewed a memo from Leahnette Rivers dated April 1, 2004, regarding the changes in the US (2.3 and 2.2) and Portland (1.4 and 1.6) indexes during calendar year 2003. In the memo Leahnette suggested the Council establish the COLA for July 1, 2004, to assist her with budget preparation.
MOVED (SCHMOR), SECONDED (CALNON) AND CARRIED UNANIMOUSLY TO DEVELOP THE BUDGET BASED UPON A 2% COLA EFFECTIVE JULY 1, 2004.
GFOA Budget Presentation Award: Mayor Young announced that she has received notice of the City earning the GFOA Budget Presentation Award for the 2003-04 Budget. Mayor Young and the Council congratulated Leahnette for this accomplishment.
Business License Ordinance Interpretation: Leahnette provided the Council with sample wording from other cities' ordinances regarding exemptions. The Council discussed the examples at length, and decided further study would be needed.
City/County Quarterly Dinner Meeting: Leahnette reminded Council and staff members of the meeting in Rainier on April 27, 2004. Mayor Young, Councilor Guy, and Micah Olson confirmed they would like to attend.
AGENDA ITEM 9 ADJOURNMENT: There being no further business to come before the Council,
the meeting adjourned at 8:35 p.m.