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City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City
Council Meeting Minutes
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THURSDAY, JANUARY 4, 2007
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY,
COLUMBIA COUNTY, OREGON
AGENDA
ITEM 1 CALL TO ORDER/ROLL
CALL:
CONVENED:
Mayor Young
called the regular meeting to order at 7:30 p.m. Mayor Young delivered the invocation and led the flag salute.
COUNCIL
MEMBERS PRESENT:
Mayor Cheryl
A. Young
Councilor Bill Guy (by telephone)
Councilor Gary Hudson
Councilor
Bob Schmor
Councilor
Tyra Schroeder
COUNCIL
MEMBERS ABSENT:
None.
ALSO
PRESENT:
Micah Olson, Public Works
Superintendent
Leahnette Rivers, City
Administrator/Recorder
ATTORNEY
PRESENT:
Harold
Olsen, City Attorney
A quorum was
present and due notice had been published.
1.1 Mayor
and City Council Inauguration:
Inauguration of re-elected Mayor Cheryl A. Young, Council Member Robert
H. Schmor, and Council Member Gary J. Hudson.
Leahnette Rivers delivered
the Oath of Office to Mayor Young and Councilors Schmor and Hudson.
AGENDA
ITEM 2 PUBLIC HEARINGS:
None.
None.
AGENDA
ITEM 4 COUNCIL REPORTS:
4.1 Parks
Committee: No report.
4.2 Water
Source and Development Committee: Micah Olson
said the new well produced 270 gallons per minute (gpm) during a recent 24-hour
pump test. He said the well may be
capable of producing more water because the bottom of the hole had collapsed
and we pulled 270 gpm out of the end of a pipe, but we won't know for sure
until we get the well screen properly in place. He said the most we will be able to get out of an 8-inch hole is
about 300 gpm. He said they are
attempting to develop the 8-inch test hole into a well, but they are having
trouble putting the screen in place due to the limited space that is
available. He said they are still
working on it, but they may need to take everything out and re-drill the well
to a 12-inch hole to give them more room to work in.
Micah Olson explained that they drilled the well
down through the gravel and they stopped when they hit sandstone. He said there is a lot of water in the
gravels, and a screen needs to be placed in the hole to keep it open and allow
us to draw water throughout the gravel section. He said they have the screen in place, but now they need to pull
the pipe back out so the screen will be exposed and it is such a tight fit that
they are having trouble.
Councilor Schmor asked if 250 gpm will adequately
support the City.
Micah Olson said it will meet most of our daily
water needs.
Leahnette Rivers explained that the City's projected
20-year supply need is 400 to 500 gallons per minute. She said if the first well on the site had been successful, we
would have a 12-inch hole. However,
after that well didn't produce the anticipated amount of water, we decided to
drill an 8-inch test hole the second time around to keep the costs down. She said if we can, we'll finish developing
the 8-inch hole. However, if we aren't
successful, we can drill the well to a 12-inch hole, which will cost
approximately $22,000 to $25,000.
Councilor Guy asked how this will all fit into our
budget.
Leahnette Rivers explained that she recently
requested an extension of time for the project and a reappropriation of the
remaining loan funds from the lending agency.
She said if the City Engineer's estimates are correct, we should be able
to finish the project, including the distribution lines and railroad/Highway
crossing with the remaining loan funds.
However, she really can't be certain about the total project costs until
the construction bids are received. She
said we do have some System Development Revenues that can be used to complete
the project if needed.
Councilor Schmor asked if we have conducted water
quality tests on the new well.
Micah Olson explained that we have proven that the
water we are drawing from this well is the same as the water we pump from the
well located in the City shop, and therefore all of the water quality tests that
we have already conducted apply to this well.
Leahnette Rivers explained that technically we have
relocated the well that is in the City shop to this new location.
Councilor Hudson questioned whether we should simply
move forward with a 12-inch well because there may be more water available that
we can take advantage of.
Micah Olson said he would recommend that we develop
this well if we are able to, and only redrill it to 12-inches if we are unable
to develop it. He said if the site will
provide us with a lot more water, we can drill another well at a later
date. He said he'll know a lot more
about the amount of water that is available after the screen and a pump are in
place.
It was the consensus of the Council that staff
proceed with developing the 8-inch well, and if the screen cannot be put into
place, then staff move forward with developing it into a 12-inch well.
4.3 Streets
Committee: No report.
4.4 Sewer
Committee: Chair Schmor inquired about the sewer smell
that could be detected as he walked in the area near the Post Office.
Micah Olson explained that during certain weather
conditions the gases from the vents in the neighborhood around the Four Square
Church hang around near the ground rather than rising. He said several years ago he had the City
Engineer look into the problem and they investigated it at length. He said the investigation included running a
camera through the sewer line, and they were not able to come up with a reason
behind the problem, or a solution. He
said the problem only seems to occur during an inversion.
4.5 Library
Committee: No report.
4.6 Other
reports: Mayor Young said she would like to continue
with the same Committee appointments for 2007.
No objections were heard from the Council.
AGENDA
ITEM 5 CONSENT AGENDA:
5.1 Approval of the Minutes of the Regular City Council
Meeting of December 7, 2006.
5.2 Approval of the Bills Paid during the month of December
2006.
5.3 Approval of the Financial Report for the month ending
November 30, 2006.
5.4 Written report from the Public Works Superintendent.
5.5 Written report from the Chief of Police.
5.6 Written report from the City Administrator/Recorder.
5.7 Reappointment of Karen Ladd and Albert E. Teasley to the Columbia
City Planning Commission (4 year terms)
5.8 Reappointment of Karen Ladd to the Columbia City Budget
Committee (3 year term).
5.9 Reappointment of Rich Bailey, Durell Kearsley, Randy May
and Dave Sass to the Columbia City Building Appeals Board (3 year terms).
5.10 Approval of OLCC Off Premises Liquor License Renewal for
Columbia City Mini Mart as requested by Celice A. and Matthew L. Carlough.
Leahnette Rivers asked the Council to strike Item
5.5 from the Consent Agenda because it was not yet available.
MOVED (HUDSON), SECONDED (GUY) AND CARRIED
UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA.
AGENDA
ITEM 6 UNFINISHED BUSINESS:
None.
AGENDA
ITEM 7 NEW BUSINESS:
7.1 Change
Order No. 8: Change Order No. 8 for
the Portland & Western RR ("L" St.) Bridge (Columbia City)
Section.
Leahnette Rivers explained that this change order
relates to the backfill material used during the project, and noted that it
does not change the amount of the project.
MOVED (SCHROEDER), SECONDED (SCHMOR) AND CARRIED
UNANIMOUSLY TO APPROVE CHANGE ORDER NO. 8 AND AUTHORIZE SIGNATURE.
7.2 Proposal: Proposal for Engineering Services for Sewage
Pump Station SCADA System Upgrades.
The Council reviewed a proposal for Engineering
Services for the Sewage Pump Station upgrades dated December 27, 2006, from
Murray, Smith and Associates, Inc., for an amount not to exceed $8,000.00.
Micah Olson explained that we currently use floats
to monitor the status of our lift stations.
He said if the floats get above or below a certain level, or if we lose
power, our alarm company is called and they contact our staff and give them the
location of the alarm.
He said the new system will use a computer to call
out staff and tell them the type of alarm and the location of the alarm. He said the system will use a computer
screen to show us how full each lift station is and which pumps are
running. He said the system will be
much more sophisticated.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED
UNANIMOUSLY TO APPROVE THE PROPOSAL FOR ENGINEERING SERVICES FOR THE SEWAGE
PUMP STATION SCADA SYSTEM UPGRADES.
AGENDA
ITEM 8 OTHER BUSINESS:
Community Hall rental: The City Council reviewed a letter dated December 14, 2006, from
Tish Hora of the St. Helens Girl Scouts requesting the use of the Community
Hall for cookie distributions on Saturday, February 17, 2007.
MOVED (HUDSON), SECONDED (SCHROEDER) AND CARRIED
UNANIMOUSLY TO WAIVE THE RENTAL FEES FOR THE COMMUNITY HALL FOR THE COOKIE
DISTRIBUTION.
St. Helens School District No. 502 - Agreement for
Improvements: The City Council reviewed an
Agreement for Improvements between the City of Columbia City and the St. Helens
School District No. 502 requiring the School District to construct curbs,
sidewalks, a parking strip and half-street improvements on "F" Street
between First and Second Streets and on First Street between "F" and
"G" Streets. Leahnette Rivers
explained that the Agreement required the completion of these improvements by
August 10, 2004, but they haven't been done.
The Council discussed the Agreement at length with
staff. Councilor Schmor said there is
not very much activity on that street and he questioned the need for the
improvements at this time. He said
there are many trees that will be damaged if this work is completed.
After a lengthy discussion, it was the consensus of
the Council that the Agreement be amended to provide the School District with
another five years to complete the improvements.
Harold Olsen will draft an amendment for the Council
and School District to consider.
Resignation: The
City Council reviewed letters of resignation dated January 2, 2007, from Micah
Olson, Public Works Superintendent, effective May 10, 2007 with regret. It was the consensus of the Council that we
move forward with advertising the position opening.
Memorial Services: Mayor Young said she plans to attend Becky Johnson's Memorial
Services on behalf of the City.
AGENDA
ITEM 7 NEW BUSINESS:
7.3 Executive
Session: To consider records that
are exempt from public inspection pursuant to ORS 192.660(2)(f); and to consult
with legal council about litigation likely to be filed pursuant to ORS
192.660(2)(h).
The Council convened in Executive Session.
The Council reconvened in Open Session.
AGENDA
ITEM 9 ADJOURNMENT:
There being no further business to come before the
Council, the meeting adjourned at 8:32 p.m.