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City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting
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THURSDAY,
FEBRUARY 7, 2008
AGENDA ITEM 1 CALL
TO ORDER/ROLL CALL:
CONVENED:
Mayor Cheryl A. Young called the regular meeting to order at 7:30
p.m. Mayor Young delivered the invocation
and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor
Cheryl A. Young
Councilor
Bill Guy
Councilor
Gary Hudson
Councilor
Sally Ann Marson
Councilor
Bob Schmor
COUNCIL
MEMBERS ABSENT:
None
ALSO
PRESENT:
Jeff
Anderson, Public Works Superintendent
Leahnette
Rivers, City Administrator/Recorder
ATTORNEY
PRESENT:
Harold
Olsen, City Attorney
A
quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC
HEARINGS:
None.
AGENDA ITEM 3 CITIZEN
INPUT:
None.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: No report.
4.2 Water Source and Development Committee: Chair Guy
said the Water Committee will meet in February. Jeff Anderson provided the Council with some pictures of the
boring work related to the well and distribution-piping project. He said the boring company has completed the
boring work underneath the highway, and they plan to pull the pipe through
tomorrow. Jeff said it was difficult to locate the St. Helens water main that
runs along the highway. He mentioned
once the pipe work is complete they'll do some pressure testing. He said the contractor had to stop work on
the well house during the cold weather, but they've started working on it again
and they plan to set the trusses tomorrow.
He noted that the concrete work on the well house has passed all of the
required inspections.
4.3 Streets Committee: Jeff
said they recently replaced a few street signs and did a little sanding and a
little plowing.
4.4 Sewer Committee: Jeff
reported they had five sewer back ups within a six-day period this last
month. He said most of the problems
involved shared tanks and were caused by blockages in the customer's service
lines. He said a problem in the Tahoma
Street area was caused by large rocks that were used in the backfill materials
during the construction of the subdivision.
4.5 Library report: Mayor
Young said she attended to the Big Read event in St. Helens, and it motivated
her to go home and finish the book over the weekend. Councilor Marson said they had a real good discussion going about
the book the other night. Mayor Young
said our library is involved in the Big Read and it's a very exciting event.
4.6 Other reports: Councilor Marson said she attended the first part of the
City/County Quarterly Dinner Meeting tonight in Scappoose. She said Andy Jordan spoke about government
ethics and changes in the Ethics Commission, which is replacing the old
Standards and Practices Commission. She
said the annual reporting requirements will soon become quarterly reporting
requirements, and she provided Council Members with the handouts from the
meeting.
AGENDA ITEM 5 CONSENT
AGENDA:
5.1 Approval of the Bills Paid during the
month of January 2008.
5.2 Approval of the Minutes of the Regular
City Council Meeting of January 17, 2008.
5.3 Written report from the Public Works
Superintendent.
5.4 Written report from the City
Administrator/Recorder.
5.5 Approval of the Liquor License Renewal
Application for Khan & Associates, Inc., Columbia City Mini Mart.
MOVED (SCHMOR), SECONDED (GUY)
AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA.
AGENDA ITEM 6 UNFINISHED
BUSINESS:
None.
AGENDA ITEM 7 NEW
BUSINESS:
7.1 Agreement:
Ratify approval of the Cooperative Assistance Agreement by and between
Columbia County and the City of Columbia City for Mutual Aid.
Leahnette provided the Council
with the final language contained in the Agreement and approved by Harold
Olsen.
MOVED (MARSON), SECONDED (GUY)
AND CARRIED UNANIMOUSLY TO RATIFY APPROVAL OF THE AGREEMENT.
7.2 Engineering proposal:
Proposal for Engineering Services for "A" Street Improvements.
Council and staff reviewed a
proposal for engineering services for the "A" Street Improvement
project, along with project cost estimates.
Jeff Anderson suggested that money could be saved if the City provides
the materials for the project.
Leahnette will discuss this concept with the City Engineer and ask for a
revised engineering proposal based upon this change. The Council discussed the "A" Street project at length
with staff. Action on this item was
postponed until the next City Council Meeting.
7.3 DLCD Grant:
Oregon Department of Land Conservation ad Development 2007-09 Grant
Agreement.
MOVED (SCHMOR), SECONDED
(MARSON) AND CARRIED UNANIMOUSLY TO APPROVE THE DLCD GRANT AGREEMENT.
7.4 Resolution No. 08-899-R: A Resolution adopting a Flexible Spending Account Plan for the
City of Columbia City, Oregon.
MOVED (SCHMOR), SECONDED
(MARSON) AND CARRIED UNANIMOULSY TO ADOPT RESOLUTION NO. 08-899-R ADOPTING A
FLEXIBLE SPENDING ACCOUNT PLAN.
7.5 Council Bill No. 08-464; Resolution No. 08-900-R: A Resolution designating the City Council's
intention to permit the recreational use of City parks consistent with other
areas generally regarded as outdoor recreational areas under ORS 105.682.
MOVED (SCHMOR), SECONDED (GUY)
AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-464.
7.6 Council Bill No. 08-465; Resolution No. 08-901-R: A Resolution adopting Public Works Standard
Construction Specifications for street lights within the City of Columbia City,
Oregon; rescinding Resolution No. 02-756-R.
MOVED (SCHMOR), SECONDED (GUY)
AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-465.
AGENDA ITEM 8 OTHER
BUSINESS:
Quiet Zone update: Leahnette said ODOT Rail has reviewed the
engineered drawings for the crossing order changes, and they have redlined them
with some changes they are requiring.
She said the redlined plans have been returned to MSA for modifications.
Fee updates: Leahnette discussed a proposal for new and
revised fees as outlined in a memo dated February 1, 2008.
Resolution No. 08-902-R: A Resolution petitioning Multnomah County to
install guardrails along the entire eastern side of Cornelius Pass Road from
Highway 30 to Skyline Blvd.
The Council discussed a request
to adopt a resolution to petition Multnomah County to install guardrails along
Cornelius Pass, and to collect signatures on a petition supporting the
installation of guardrails on Cornelius Pass at City Hall.
MOVED (MARSON), SECONDED
(SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT RESOLUTION NO. 08-902-R IN SUPPORT OF
GUARDRAILS.
It was the consensus of the
Council that it would not be a good idea to collect signatures at City Hall,
and that request should be denied.
Request to reserve parking area: Leahnette suggested the parking area behind
City Hall be reserved for employee use.
After a lengthy discussion, it was the consensus of the Council that the
parking area behind City Hall should be reserved for City Hall use.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business
to come before the Council, the meeting adjourned at 8:53 p.m.