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City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City
Council Meeting Minutes
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THURSDAY, FEBRUARY 15, 2007
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY,
COLUMBIA COUNTY, OREGON
AGENDA
ITEM 1 CALL TO ORDER/ROLL
CALL:
CONVENED:
Mayor Young called
the regular meeting to order at 7:30 p.m.
Mayor Young delivered the invocation and led the flag salute.
COUNCIL
MEMBERS PRESENT:
Mayor Cheryl
A. Young
Councilor
Bill Guy (by telephone)
Councilor Gary Hudson (departed 8:19 p.m.)
Councilor
Bob Schmor
COUNCIL
MEMBERS ABSENT:
Councilor
Tyra Schroeder
ALSO
PRESENT:
Micah Olson, Public Works
Superintendent
Leahnette Rivers, City
Administrator/Recorder
ATTORNEY
PRESENT:
None.
A quorum was
present and due notice had been published.
AGENDA
ITEM 2 PUBLIC HEARINGS:
2.1 Public
Hearing: To gather public testimony
relating to a proposed increase in the amount of the Administrative Fee the
City charges for all structural, plumbing and mechanical permits.
Public Hearing opened.
No comments were heard from the public.
Public Hearing closed.
None.
AGENDA
ITEM 4 COUNCIL REPORTS:
4.1 Parks
Committee: In the absence of Chair Schroeder, the City
Council reviewed the minutes from the February 6, 2007, Parks Committee
Meeting. Leahnette Rivers said there
will be a Work Party in Jim Bundy Memorial Park on Saturday, February 17, 2007,
from 9:00 a.m. to 1:00 p.m. She said
they hope to have a tree cutter trim up some trees prior to the event.
4.2 Water
Source and Development Committee: Chair Guy
said the Water Committee met recently, and Leahnette Rivers referred the
Council to a copy of the meeting minutes.
Ms. Rivers said the 10" well has been
re-drilled to a depth of 148' and there is a lot of water there. She said the driller is currently repairing
a hydraulic line, and once those repairs are complete he will begin to develop
the well.
The Council reviewed a memo from Leahnette Rivers
dated February 9, 2007 providing updated information about the well project
costs, along with a revised construction cost estimate from Matt Hickey, City
Engineer, and a Public Works Well Site Plan.
Ms. Rivers said she wanted to make sure the Council Members were in
agreement with the change in the design to add a separate well building to the
project. She said the project cost
estimate has increased by about $100,000 over the estimate a year ago, due in
part to the well building design and construction costs, upsizing the distribution
system associated with the project due to larger flows, and costs associated
with a land use review for a variance and site development. She said it appears as though the project
will fully deplete the City's loan funds for this project. She said we can ask for additional loan
funds, but she doesn't know if that will be necessary and suggested we get
through the bid process before we make a decision about that.
Chair Guy said the project should go to bid in May, be
under construction from June through September, and be on line by October. He said we plan to tie into the lift station
on the west side of the Highway, and pump the water up to the reservoirs.
The Council discussed the project at length with
staff. No objections to the addition of
the well building were heard from the Council.
4.3 Streets
Committee: Chair Hudson said the Street Committee will
meet on February 20th.
4.4 Sewer
Committee: No report.
4.5 Library
Committee: No report.
4.6 Other
reports: None.
AGENDA
ITEM 5 CONSENT AGENDA:
5.1 Approval of the Bills Paid during the month of January
2007.
5.2 Approval of the Financial Reports for the period ending
January 31, 2007.
5.3 Approval of the Minutes of the Regular City Council
Meeting of February 1, 2007 as corrected.
5.4 Written report from the Chief of Police.
5.5 Written report from the City Administrator/Recorder.
5.6 Appointment of the City Administrator/Recorder as the
2007/08 Budget Officer.
Leahnette Rivers asked the Council to correct the
spelling of Smith in the motion under Item 7.4 on Page 3 of the Minutes. She also asked the Council to add Item 5.6
to the consent agenda - the appointment of the City Administrator/Recorder as
the 2007/08 Budget Officer.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED
UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA.
AGENDA
ITEM 6 UNFINISHED BUSINESS:
None.
AGENDA
ITEM 7 NEW BUSINESS:
7.1 Council
Bill No. 07-427; Resolution No. 07-877-R:
A Resolution authorizing a transfer of appropriations within the General
Fund, the Water Fund and the Sewer Fund during the fiscal year beginning July
1, 2006.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED
UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 07-427.
7.2 Council
Bill No. 07-428; Resolution No. 07-878-R:
A Resolution establishing an Administrative Fee to be charged with the
issuance of all structural, plumbing and mechanical permits.
It was the consensus of the Council that the City
charge a $30.00 administrative fee with the issuance of all permits, which is
consistent with the fee currently charged by Columbia County, and that Council
Bill No. 07-428 be corrected to reflect a $30.00 fee.
MOVED (HUDSON), SECONDED (SCHMOR) AND CARRIED
UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 07-428 AS CORRECTED.
7.3 Public
Works Well Contract Documents: Ratify
revisions to the Contract Documents for the Public Works Well for the City of
Columbia City, Oregon.
Mayor Young said the Public Works Well Contract
Documents were revised to delete the requirement for a performance bond, and
asked the Council to ratify the revision.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED
UNANIMOUSLY TO RATIFY REVISIONS TO THE PUBLIC WORKS WELL CONTRACT DOCUMENTS.
7.4 Intergovernmental
Agreement: Intergovernmental
Agreement between the City of St. Helens and law enforcement providers within
Columbia County designating a Critical Incident Response Team.
Following a brief discussion, it was the consensus
of the Council that this item be tabled until the next meeting in order to
provide Chief Reedy and Chief Sallee an opportunity to be present and respond
to questions.
7.5 Change
Order: Contract Change Order No. 9
for the Portland & Western RR ("L" St.) Bridge (Columbia City)
Section.
Leahnette Rivers explained that this change order
allows an increase in the unit price for excavation, but it results in a
decrease in the overall project costs because only 25% of the excavation work
included in the contract was required.
MOVED (HUDSON), SECONDED (SCHMOR) AND CARRIED
UNANIMOUSLY TO APPROVE THE CHANGE ORDER.
7.6 Complaint
for Specific Performance: Complaint
for Specific performance - City of Columbia City vs. Brad Probst, Trustee of
the Voris D. Probst and Mildred C. Probst Revocable Living Trust.
MOVED (SCHMOR), SECONDED (HUDSON) AND CARRIED
UNANIMOUSLY TO MOVE FORWARD WITH THE COMPLAINT AND AUTHORIZE SIGNATURE.
7.7 Enterprise
Zone: Recommendation to
re-authorize the St. Helens/Columbia City Enterprise Zone from Brian Little,
City Administrator for the City of St. Helens.
The Council reviewed information provided by Brian
Little, along with excerpts from the Oregon Enterprise Zone Tax Abatement
Economic Development Study and Urban Renewal Study prepared by the Portland State
University. It was the consensus of the
Council that Mr. Little be invited to a Council Meeting to discuss the proposed
re-authorization of the St. Helens/Columbia City Enterprise Zone.
7.8 Water
Rates: Proposed Water Rate
Increase.
The Council reviewed a memo dated February 8, 2007,
from Leahnette Rivers proposing a 3% water rate increase in the base rate and
the first usage rate as discussed during the 2006/07 budget process. Ms. Rivers suggested a public hearing be
scheduled on March 15, 2007, and the proposed rate be presented to the water
customers through the next newsletter.
It was the consensus of the Council that we move forward with the
recommended rate increase.
7.9 Policy
Goals and Objectives: Draft Policy
Goals and Objectives for fiscal year 2007-08.
The Council reviewed draft Policy Goals and
Objectives for fiscal year 2007-08 at length with staff. It was the consensus that this item be
discussed again during the March 1, 2007 meeting.
7.10 Amendment
to the UASI Intergovernmental Agreement:
Amendment to the UASI Intergovernmental Agreement between Columbia
County and the countywide Sub-recipient Agencies.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED
UNANIMOUSLY THAT TO AUTHORIZE SIGNATURE TO THE AMENDMENT TO THE UASI
INTERGOVERNMENTAL AGREEMENT.
7.11 Executive
Session: Executive Session to
consider records that are exempt from public inspection pursuant to ORS
192.660(2)(f); and to consult with legal counsel about litigation likely to be
filed pursuant to ORS 192.660(2)(h).
It was the consensus of the Council that this item
be postponed until the next meeting.
AGENDA
ITEM 8 OTHER BUSINESS:
Quiet Zone:
Leahnette Rivers announced that notice of our intent to create a Quiet Zone
in Columbia City was mailed to the required agencies yesterday. She said the agencies have 60 days to
respond to the notice.
Public Works Superintendent selection process: Leahnette Rivers suggested the Mayor appoint a few Council
Members to serve on the Selection Committee for the Public Works
Superintendent. Mayor Young appointed
Councilors Schmor and Hudson.
Letter of Support: The Council reviewed a request for a letter of support for a
Transportation and Growth Management (TGM) Grant dated February 14, 2007, from
Janet Wright of Columbia County.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED
UNANIMOUSLY THAT THE CITY SEND A LETTER OF SUPPORT FOR THE TGM GRANT.
City/County Quarterly Meeting: Leahnette Rivers announced that the City/County Quarterly Dinner
Meeting will be held in Clatskanie on Tuesday, February 27, 2007, at 6:00 p.m.
AGENDA
ITEM 9 ADJOURNMENT:
There being no further business to come before the
Council, the meeting adjourned at 8:27 p.m.
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