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City of Columbia City 1840 Second Street,
PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
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THURSDAY,
MARCH 20, 2008
CITY
HALL COUNCIL CHAMBERS
CITY OF
COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL
TO ORDER/ROLL CALL:
CONVENED:
Mayor Cheryl A. Young called the regular meeting to order at 7:35
p.m. Mayor Young delivered the
invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor
Cheryl A. Young
Councilor
Bill Guy
Councilor
Gary Hudson
Councilor
Sally Ann Marson
Councilor
Bob Schmor
COUNCIL
MEMBERS ABSENT:
None
ALSO
PRESENT:
Jeff
Anderson, Public Works Superintendent
Leahnette
Rivers, City Administrator/Recorder
ATTORNEY
PRESENT:
None.
A
quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC
HEARINGS:
None.
AGENDA ITEM 3 CITIZEN
INPUT:
None.
AGENDA ITEM 7 NEW BUSINESS:
7.1 Financial Report for the Year Ended
June 30, 2007. Presentation of the
City of Columbia City Financial Report for the year ended June 30, 2007.
Kenny
Rogers of Pauly, Rogers and Co., presented the Financial Report for the year
ended June 30, 2007 to the Mayor and City Council. He reviewed the details of the report, which contained an
unqualified opinion, along with the accompanying management letter. He explained that a lot of new auditing
standards have come forward during the past two years, which he discussed in
detail with the Mayor and Council. He
said he expects the newest set of auditing standards to increase auditing fees
by 5% to 10% during the upcoming year.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Chair
Marson said the Parks Committee met on March 18. Jeff said he visited the County Surveyor's Office in an effort to
obtain additional information about the location of the north property line in
Jim Bundy Memorial Park. He said they
have located one corner pin along the northern property line.
4.2 Water Source and Development Committee: Chair Guy
said the Water Committee met to review where we are with the well project, and
to discuss updates to the Five-Year Capital Improvement Plan.
Jeff
said they have the water sample results back for the new distribution piping,
and they are ready to drain the water storage reservoir to prepare for the
tie-in to the distribution system.
4.3 Streets Committee: Chair
Hudson said the Street Committee met to discuss the "A" Street
project and review updates to the Five-Year Capital Improvement Plan. He said the Committee will meet again in
April to discuss the development of a Master Plan for the Sixth Street
Improvement Project.
Leahnette
said the survey work has been completed for the "A" Street
project. She said a collector street
requires 40 feet between curbs for two 12-foot travel lanes and two 8-foot
parking shoulders. However, she said
there is only 36 feet between the existing curbs.
It
was the consensus of the Council that this item be referred to the Street
Committee for further review and a recommendation.
4.4 Sewer Committee: No report.
4.5 Library report: No
report.
4.6 Other reports: Councilor Guy said he is currently looking into some lighting
options for the Community Hall.
Leahnette said she's made contact with the Columbia River PUD, and they
are in the process of conducting an energy audit of the Community Hall and the
City Hall.
Councilor Marson questioned the
status of the Quiet Zone. Leahnette
said the signed and stamped engineered drawings for the "I" and
"E" Street intersection modifications were just put in the mail, and
she will forward them to ODOT as soon as she receives them.
AGENDA ITEM 5 CONSENT
AGENDA:
5.1 Approval of the Financial Reports for
the period ending February 29, 2008.
5.2 Written report from the Chief of
Police.
5.3 Written report from the City
Administrator/Recorder.
MOVED (GUY), SECONDED (SCHMOR)
AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA.
AGENDA ITEM 6 UNFINISHED
BUSINESS:
None.
AGENDA ITEM 7 NEW
BUSINESS (continued):
7.2 Cost of Living Adjustment (COLA) and Insurance: Discuss COLA and insurance costs for fiscal
year 2008/09.
The Mayor and Council reviewed a
memo dated March 14, 2008, from Leahnette Rivers explaining that the City's
medical and dental insurance premiums are expected to increase by about 10%
this year, while vision insurance premiums should drop by about 7%.
After reviewing the changes in
the Consumer Price Index for US City Average and Portland-Salem OR-WA, it was
the consensus of the Council that a 4% COLA be included in the 2008/09 budget.
7.3 Council Bill No. 08-471; Resolution No. 08-907-R: A Resolution authorizing a loan from the
Water Development Fund to the Water Capital Projects Fund during fiscal year
2007/08.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO
ADOPT COUNCIL BILL NO. 08-471.
7.4 Special City Allotment (SCA) Agreement: Year 2008 SCA Agreement between the State of
Oregon and the City of Columbia City.
MOVED (SCHMOR), SECONDED
(MARSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO SCA AGREEMENT
AGENDA ITEM 8 OTHER
BUSINESS:
Property appraisal: Leahnette said Jeff Benham will conduct a
commercial appraisal of the library building for between $1,000 and
$1,250. Council Marson said we should
make sure that the funding agency will honor the appraisal so we don't end up
paying for it twice.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE JEFF BENHAM TO CONDUCT THE
COMMERCIAL APPRAISAL PROVIDED THE LENDING AGENCY WILL HONOR THE APPRAISAL AND
NOT REQUIRE A SECOND APPRAISAL.
Seasonal Utility Worker: Leahnette said interviews were conducted and
Randall Christophersen of Rainier has been selected to fill the Seasonal
Utility Worker position. She said he is
giving his current employer two weeks notice and he will start work on April 7,
2008.
Retaining wall blocks: Council Schmor asked when we will be getting
rid of the excess retaining wall blocks that are being stored along Third
Street. Jeff said he's given up on Dean
Harper because he isn't returning his calls.
He said he's called Hardscape, where the blocks were originally
purchased, and they'll send a truck out to pick them up and they'll credit us
the cost of the block.
Smith Road: Jeff said the County has temporarily
repaired Smith Road and it is open again to thru traffic.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business
to come before the Council, the meeting adjourned at 8:50 p.m.
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