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City of Columbia City 1840 Second Street,
PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
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THURSDAY,
APRIL 3, 2008
CITY
HALL COUNCIL CHAMBERS
CITY OF
COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL
TO ORDER/ROLL CALL:
CONVENED:
Mayor Cheryl A. Young called the regular meeting to order at 7:39
p.m. Mayor Young delivered the
invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor
Cheryl A. Young
Councilor
Bill Guy
Councilor
Gary Hudson
Councilor
Sally Ann Marson
Councilor
Bob Schmor
COUNCIL
MEMBERS ABSENT:
None
ALSO
PRESENT:
Jeff
Anderson, Public Works Superintendent
Leahnette
Rivers, City Administrator/Recorder
ATTORNEY
PRESENT:
Harold
Olsen, City Attorney
A
quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC
HEARINGS:
2.1 Public Hearing:
Public Hearing on a proposed supplemental budget for the City of
Columbia City, Columbia County, State of Oregon, for the fiscal year July 1,
2007 to June 30, 2008.
Public Hearing opened.
No comments were heard from the
public.
Public Hearing closed.
AGENDA ITEM 3 CITIZEN
INPUT:
None.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Councilor
Schmor said he was glad to see the recent article about the trillium in the
Newsletter.
4.2 Water Source and Development Committee: Jeff said
the Columbia River PUD is pulling power into the well site. He said they are still waiting for the panel
box to come in. He said they will be
sending in the water samples for the pump line, and Dave Graham will be here on
April 22 to set the pump and adjust the pumping rate. He said the injection pumps will be installed later this month,
and the chemical dosing rate will be set.
He said PCR patched the pavement along "L" Street, and patched
another area where the City replaced a valve.
Leahnette
explained that staff has planned on replacing the waterline in Calvin Street
between Sixth Street and the west end of Calvin Street for some time now, but
she didn't realize how much the project would cost and she did not have the
project included in the Five-Year Capital Plan. She said Jeff recently provided her with a cost estimate of
$30,000 to complete the work. She said
we have money appropriated in this year's budget for capita improvements, but
it is earmarked for the "I" and The Strand Waterline Replacement
Project.
Jeff
explained that this project takes priority over the "I" Street
project because they are frequently repairing water leaks in Calvin Street,
which is served by a section of 2" galvanized pipe. He said they plan to replace the 2"
pipe with 4" PVC. He said they
haven't had water leaks recently along The Strand.
MOVED
(HUDSON), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO MOVE FORWARD WITH THE
CALVIN STREET WATERLINE REPLACEMENT PROJECT.
Leahnette
suggested the City put together a water conservation kit for distribution. She suggested that the kits could be
distributed annually during the City Celebration, and given to new water
customers and customers receiving water leak assistance. She said the conservation kits are just one
of the methods the City might use to promote conservation proposed by the
City's new draft Water Management and Conservation Plan. It was the consensus of the Council that the
Water Committee be asked to determine what specific items we should include in
our conservation kits.
4.3 Streets Committee: Chair
Hudson said the Street Committee met to discuss the "A" Street
project and they are recommending the "A" Street improvements be
designed with a total pavement width of 36 feet to preserve the existing
improvements.
MOVED
(GUY), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO DESIGN THE "A"
STREET IMPROVEMENT PROJECT TO A TOTAL PAVEMENT WIDTH OF 36 FEET DUE TO
FINANCIAL RESTRAINTS AND EXISTING IMPROVEMENTS.
4.4 Sewer Committee: Jeff said
some check valves were recently replaced in the "K" Street pump
station.
4.5 Library report: Leahnette
said she is confirming that the funding agency will honor the commercial
appraisal from Jeff Benham, and she asked Council to authorize signature to a
contract for the appraisal work in the amount of $1,000 to $1,250 provided the
contract meets Harold Olsen's approval.
MOVED
(GUY), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE A CONTRACT AS
APPROVED BY HAROLD OLSEN.
4.6 Other reports: Mayor Young said she attended a very interested presentation
yesterday with Councilor Marson and Leahnette.
She said the event was hosted by NW Natural and dealt with natural gas
supply and demand.
AGENDA ITEM 5 CONSENT
AGENDA:
5.1 Approval of the Minutes of the Regular
City Council Meeting of March 6, 2008.
5.2 Written report from the Public Works
Superintendent.
5.3 Written report from the City
Administrator/Recorder.
MOVED (SCHMOR), SECONDED
(MARSON) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT
AGENDA.
AGENDA ITEM 6 UNFINISHED
BUSINESS:
None.
AGENDA ITEM 7 NEW
BUSINESS:
7.1 Contract Modification No. 1: Contract Modification No. 1 for the Columbia City Public Works
Well Project.
Leahnette explained that this
Modification adds another 30 days to the contract, and does not change the
amount of the contract.
MOVED (MARSON), SECONDED
(SCHMOR) AND CARRIED UNANIMOUSLY TO APPROVE CONTRACT MODIFICATION NO. 1.
7.2 Contract Modification No. 2: Contract Modification No. 2 for the Columbia City Public Works
Well Project.
Leahnette explained that this
Modification adds $5,118.24 to the contract price for additional sand separator
costs associated with changing the design to accommodate 600 gpm vs. 100 gpm,
and it reduces the contract price by $1,879.95 due to a reduction in the
chemical storage tank size, for a net increase to the contract of $3,238.29.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO APPROVE CONTRACT MODIFICATION NO. 2.
7.3 Council Bill No. 08-472; Resolution No. 08-908-R: A Resolution adopting the Supplemental
Budget and making additional appropriations for the 2007-08 fiscal year.
MOVED (GUY), SECONDED (HUDSON)
AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-472.
7.4 First reading of Council Bill No. 08-473: An Ordinance repealing Ordinance No. 278.
The Council completed the first
reading of Council Bill No. 08-473.
AGENDA ITEM 8 OTHER
BUSINESS:
Shop building expansion: Jeff provided quotes for the shop expansion
project, consisting of a new 30' x 60' pole building attached to the existing
pole building and residing the existing building, as follows:
PCR $48,300 (includes engineering for 25# snow
load, 100 mph wind, exposure
B)
Econ-o-Fab
Buildings, Inc. $47,550 (excludes engineering)
The Council discussed the quotes
at length with staff, along with the scope of the project.
Jeff said he doesn't know what
the value of the engineering work is, but he said we should get an estimate
from MSA in order to compare the two quotes.
Leahnette noted that the Public
Works staff will pour the cement slabs in the bays at a later date. She said we have about $35,000 in
appropriations left for this project, and there are additional appropriations
available to transfer for this project.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO AWARD THE CONTRACT TO PCR IN THE AMOUNT OF
$48,300 UNLESS ECON-O-FAB BUILDINGS, INC., TURNS OUT TO BE THE LOW BIDDER AFTER
WE OBTAIN AN ESTIMATE FOR THE ENGINEERING.
Columbia County Rider: The Mayor and Council reviewed a letter
dated March 19, 2008 from Janet Wright of Columbia County requesting a $2,500
donation towards the Columbia County Rider during fiscal year 2008-09.
Staff will provide the Council with
contribution history information for further consideration of this request at
the next meeting.
City Planning Services: Leahnette said that Lisa Smith would be
willing to work as a staff planner for the City in the future because she is
moving and will no longer be able to maintain a home office. It was the consensus of the Council that an
independent contractor arrangement is preferred for this position, and if Lisa
is no longer able to continue as an independent contractor we should solicit
proposals for a contract planner before moving towards a staff planner.
Wholesale water rates and
charges: Harold said he
has talked with Paul Matthews about the recent billing we received from the
City of St. Helens, along with the new rate they implemented about a year ago
without our agreement.
After a lengthy discussion it
was the consensus of the Council that Leahnette meet with Chad Olson, Interim
City Manager for St. Helens, and explain the history of the rate dispute, and
suggest to him that St. Helens waive the recent $26,000 billing in light of the
fact that there still has not been an agreement reached about the water rates.
Caples House Orchard dedication: Mayor Young said the Caples House will hold
a dedication ceremony on April 20, 2008 to make their orchard a historic
orchard, and she will speak briefly during the event.
Ruth Rose Richardson and Pixie
Parks: Jeff mentioned
that Ruth Rose Richardson and Pixie Parks are looking really shabby, and he
asked if his crew should mow them. He
mentioned that last year during the Riverside Clean Up event they had to mow
Pixie Park three times because the grass was so high. Staff discussed this matter with the Council at length. It was the consensus of the Council that we
offer to mow the parks to start the season, and suggest the DAR approach the
Council with a request if they want the City to consider maintenance on a more
regular basis.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business
to come before the Council, the meeting adjourned at 9:18 p.m.