|
City of Columbia City 1840 Second Street, PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
||
| About Columbia City | Agendas | City Charter & Ordinances |
| City Departments | City Government | Employment Opportunities |
| Meeting Calendar | Meeting Minutes | Newsletters |
City Council Meeting Minutes
THURSDAY, APRIL 6, 2006
CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
Mayor Young called the regular meeting to order at 7:36 p.m.
COUNCIL MEMBERS PRESENT:
Mayor Cheryl A. Young
Councilor Bill Guy
Councilor Bob Schmor
Councilor Tyra Schroeder
COUNCIL MEMBERS ABSENT:
Councilor Gary Hudson
ALSO PRESENT:
Michael Reedy, Chief of Police
Micah Olson, Public Works Superintendent
Leahnette Rivers, City Administrator/Recorder
ATTORNEY PRESENT:
Harold Olsen, City Attorney
A quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC HEARINGS:
None.
AGENDA ITEM 3 CITIZEN INPUT:
None.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Chair Schroeder said the Parks Committee met on March 28, 2006, and they'd like to develop a master plan for each individual park. She said they updated the park projects for the new Five Year Capital Plan. She said they have scheduled a work party in Jim Bundy Memorial Park for Saturday, April 29, 2006, from 9 a.m. to 1 p.m.
4.2 Water Source and Development Committee: Chair Guy said the Committee met recently and reviewed the bids received for the well drilling project at the City shop. He said only one driller responded, and unfortunately the other two bidders said they were too busy.
Leahnette Rivers said the City Engineer's estimate for the project was $93,000 to $103,000 based upon the specifications that were contained in the bid documents, and the bid from Hansen Drilling Co., Inc., came in at $83,700.
Micah Olson said all three well drillers participated in a pre-bid site visit.
Chair Guy said Hansen Drilling Co. can begin work on May 29, 2006. He said if the well drilling project is successful, we will go through the bid process again to construct the water main that will be needed to tie the new well into the water system.
MOVED (GUY), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO ACCEPT THE BID FOR THE PUBLIC WORKS WELL PROJECT AS SUBMITTED BY HANSEN DRILLING CO., INC.
4.3 Streets Committee: No report.
4.4 Sewer Committee: Micah Olson said his crew has been working on abandoning the septic tank at the corner of Sixth and "K" Streets for three days now. He said they've put 19 loads of sand in it and they'll be completing the project with CDF fill tomorrow and capping it with concrete. Micah Olson said the tank was larger than the Council Chambers, and the top of the tank was eight feet underground.
Leahnette Rivers said the public works crew did a great job and should be commended for their work on that project.
4.5 Library Committee: Nor report.
4.6 Other reports: None.
AGENDA ITEM 5 CONSENT AGENDA:
5.1 Approval of the Minutes of the Regular City
Council Meeting of November 3, 2005.
5.2 Approval of the Minutes of the Regular City Council Meeting of March 16, 2006.
5.3 Approval of the Bills Paid during the month of March 2006.
5.4 Written report from the Public Works
Superintendent.
5.5 Written report from the City Administrator/Recorder.
Items 5.1 and 5.4 were removed from the Consent Agenda at the request of the City Administrator/Recorder.
MOVED (SCHMOR), SECONDED (GUY) AND CARRIED BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA. Councilor Schroeder abstained from voting because she was not present during the last meeting.
AGENDA ITEM 6 UNFINISHED BUSINESS:
6.1 Review: Draft Policy Goals and Objectives for fiscal year 2006-07.
The Council reviewed the draft Policy Goals and Objectives with staff. Councilor Schmor recommended some changes to number 4A, dealing with the RCE sewage pump station. Council will consider adopting the reviewed goals during their next meeting.
AGENDA ITEM 7 NEW BUSINESS:
7.1 Council Bill No. 06-396; Resolution No. 06-860-R: A Resolution authorizing a transfer of appropriations within the General Fund, the Street Fund, the Water Fund and the Sewer Fund during the fiscal year beginning July 1, 2005.
MOVED (SCHROEDER), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 06-396.
7.2 Council Bill No. 06-397; Resolution No. 06-861-R: A Resolution extending the City of Columbia City's workers' compensation coverage to volunteers of the City of Columbia City, Oregon, during the fiscal year 2006-07.
MOVED (SCHMOR), SECONDED (SCHROEDER) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 06-397.
7.3 First reading of Council Bill No. 06-398: An Ordinance declaring the City's election to receive state revenues.
The Council completed the first reading of Council Bill No. 06-398.
7.4 Agreement: Planning Assistance Grant Agreement between the Department of Land Conservation and Development and the City of Columbia City for fiscal year 2005-07.
MOVED (GUY), SECONDED (SCHROEDER) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE AGREEMENT.
AGENDA ITEM 8 OTHER BUSINESS:
Public Works shop project: Micah Olson said the crew has started working on the Public Works retaining wall project.
Police update: Chief Reedy said he continues to receive good feedback about Reserve Officer Bubar. He said the old police car will be sold in the near future.
Probst property: Harold Olsen said he recently spoke with Voris Probst's son about our need to move forward with the acquisition of the water tank property, and he said he would mention it to his sister.
Taylor case: Harold Olsen said he has exchanged some correspondence with the lawyers representing the City's insurance company on the Taylor case. He said he does not believe that any of the individuals named have any risk here. He said he believes they do not have a contract claim, and the City's insurance company will defend the City on this claim.
City logo contest: The Council reviewed the entries submitted for the City logo contest. and discussed them at length with staff.
MOVED (SCHMOR), SECONDED (SCHROEDER) AND CARRIED UNANIMOUSLY TO DECLARE THE DIAMOND SHAPED ENTRY SUBMITTED BY KATHY GRIFFITH THAT INCLUDES A SHIP, THE TIP OF SAND ISLAND, A TREE, THE RIVER AND THE MOUNTAIN RANGE AS THE WINNER OF THE CONTEST, AND TO USE IT AS A CONCEPTUAL DESIGN FOR A LOGO, AND TO ADD THE PIXIE PARK PILINGS AND EXCENTUATE MT. ADAMS IN THE FINAL DESIGN.
AGENDA ITEM 7 NEW BUSINESS (CONTINUED):
7.5 Executive Session: The Council met in Executive Session to conduct deliberations with persons designated by the governing body to negotiate real estate transactions pursuant to ORS 192.660(2)(e); to consider records that are exempt from public inspection pursuant to ORS 192.660(2)(f); and to consult with legal council about litigation likely to be filed pursuant to ORS 192.660(2)(h).
The Council convened in Executive Session at 8:30 p.m.
The Council reconvened in Open Session at 8:49 p.m.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business to come before the Council, the meeting adjourned at 8:49 p.m.