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City of Columbia City 1840 Second Street,
PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
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THURSDAY,
APRIL 17, 2008
CITY
HALL COUNCIL CHAMBERS
CITY OF
COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL
TO ORDER/ROLL CALL:
CONVENED:
Mayor Cheryl A. Young called the regular meeting to order at 7:30
p.m. Mayor Young delivered the
invocation and led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor
Cheryl A. Young
Councilor
Bill Guy
Councilor
Gary Hudson
Councilor
Sally Ann Marson
Councilor
Bob Schmor
COUNCIL
MEMBERS ABSENT:
None
ALSO
PRESENT:
Jeff
Anderson, Public Works Superintendent
Leahnette
Rivers, City Administrator/Recorder
ATTORNEY
PRESENT:
None
A
quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC
HEARINGS:
2.1 Public Hearing:
Public Hearing to consider the adoption of a Resolution authorizing the
City of Columbia City to borrow money from the Safe Drinking Water Revolving
Loan Fund by entering into a loan contract with the Oregon Economic and
Community Development Department to finance the costs of the Columbia City
Water Source Improvements Project.
Public Hearing opened.
No comments were heard from the
public.
Public Hearing closed.
AGENDA ITEM 3 CITIZEN
INPUT:
3.1 Deadly Physical Force Plan for Columbia
County: Steve Atchison, Columbia County District Attorney, and Steve
Salle', St. Helens Chief of Police, will present the Deadly Physical Force Plan
for Columbia County.
Chief
Salle' explained that the Oregon Legislature recently passed Senate Bill 11,
which requires that each County in the State appoint a planning authority to
deal with deadly physical force and create a plan. He said the planning authority was created, and they developed a
plan, and the plan is now being submitted to each of the agencies within the
County that operates a Police Department.
Those agencies are being asked to review and approve the plan. He said the planning authority will need to
obtain approval from at least 2/3 of those agencies, and when that approval is
received, the plan will be submitted to the Attorney General's Office (AG) for
their approval. He said once the AG
approves the plan it will become a mandated plan within Columbia County.
Chief
Salle' said the Deadly Physical Force Plan mandates post deadly force
activities; e.g. what is done to investigate the use of deadly force, the
counseling services rendered to the officer involved in the use of deadly
force, the involvement of at least one other agency in the investigation of the
use of deadly force, etc. He said this
plan is intended to be complimentary and in addition to the local policies
relating to the use of deadly physical force, and it is not intended to dictate
the use of deadly physical force or replace or conflict with those policies.
The
Council discussed the plan and its development at length with Chief Salle'.
The
Mayor and Council thanked Steve Atchison and Chief Salle' for their attendance.
AGENDA ITEM 7 NEW BUSINESS:
7.1 Deadly Physical Force Plan for Columbia
County:
MOVED
(MARSON), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO
THE DEADLY PHYSICAL FORCE PLAN FOR COLUMBIA COUNTY.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Leahnette
said the Parks Committee would like to adopt a section of ODOT right-of-way,
clear it out and maintain it, and possibly add a "Welcome to Columbia
City" sign to it. She showed the
Council a map of the area, and explained that the property is located between
Highway 30 and Fifth Street, and between "I" and "J"
Streets. Leahnette explained that ODOT
is willing to clear the site initially, and will also allow the Parks Committee
to select trees and shrubs from their nursery for planting. She said in order for the City to maintain
the area, we need to apply a permit and "adopt" that section of
Highway right-of-way.
MOVED
(MARSON), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO AUTHORIZE THE APPLICATION
TO OCCUPY THE HIGHWAY RIGHT-OF-WAY AREA FOR PARK PURPOSES.
4.2 Water Source and Development Committee: Jeff said
the pump will be set soon and they plan to start up the well and conduct a walk
through of the project on April 30. He
said they are still waiting for the sand separator, which is on order.
Jeff
said they are working on the Calvin Street waterline project and they ran into
some problems with a failed hydrant from 1979, which needs to either be rebuilt
or replaced.
Jeff
said the extra blocks will be picked up soon, and we'll receive a refund from
the company we purchased them from.
Councilor
Guy said the Water Committee meets on April 23 at 7:00 p.m.
4.3 Streets Committee: Chair
Hudson the Streets Committee will meet on April 22 at 7:30 p.m.
4.4 Sewer Committee: Jeff
said they had a sewer backup at Space #7 in Metlako Way, but the problem was in
the line on the property owner's side of a shared tank.
4.5 Library report: It was
noted that Kevin Diegel is no longer interested in selling the library
building, and he has taken it off of the market. Leahnette said she has canceled the appraisal work.
4.6 Other reports: None.
AGENDA ITEM 5 CONSENT
AGENDA:
5.1 Approval of the Minutes of the Regular
City Council Meeting of March 20, 2008.
5.2 Approval of the Minutes of the Regular
City Council Meeting of April 3, 2008.
5.3 Approval of the Financial Report for
the month ending March 31, 2008.
5.4 Written report from the Chief of
Police.
5.5 Written report from the City
Administrator/Recorder.
Item 5.4 was not available and
was removed from the Consent Agenda.
MOVED (SCHMOR), SECONDED (HUDSON)
AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT AGENDA AS
AMENDED.
AGENDA ITEM 6 UNFINISHED
BUSINESS:
6.1 Second reading of
Council Bill No. 08-473; Ordinance No. 08-646-O: An Ordinance repealing Ordinance No. 278.
MOVED (GUY), SECONDED (HUDSON)
AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-473.
AGENDA ITEM 7 NEW
BUSINESS (continued):
7.2 Policing Agreement:
Columbia County Cooperative Policing Agreement.
Leahnette said she recently
received a copy of this signed agreement, but she could not locate a copy of
the agreement in her agreement files, and she could find no mention of the
agreement in the City Council Meeting Minutes.
She asked the Council to authorize the agreement, which was originally
signed by Chief Reedy in June 2006.
MOVED (HUDSON), SECONDED (GUY)
AND CARRIED UNANIMOUSLY TO APPROVE SIGNATURE TO THE COLUMBIA COUNTY COOPERATIVE
POLICING AGREEMENT.
7.3 Mutual Aid Agreement:
Intergovernmental Agreement for Mutual Aid, Mutual Assistance, and
Interagency Cooperation Among Law Enforcement Agencies located in Columbia
County, Oregon.
MOVED (SCHMOR), SECONDED (GUY)
AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO THE INTERGOVERNMENTAL
AGREEMENT FOR MUTUAL AID, MUTUAL ASSISTANCE, AND INTERAGENCY COOPERATION AMONG
LAW ENFORCEMENT AGENCIES.
7.4 Council Bill No. 08-474; Resolution No. 08-909-R: A Resolution adopting a Five-Year Capital
Improvement Program for the 2008-09 fiscal year for the City of Columbia City,
Oregon.
MOVED (MARSON), SECONDED
(SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-474.
7.5 Council Bill No. 08-475; Resolution No. 08-910-R: A Resolution authorizing a loan from the
Safe Drinking Water Revolving Loan Fund by entering into a loan contract with
the Oregon Economic and Community Development Department.
MOVED (HUDSON), SECONDED
(SCHMOR) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-475.
7.6 Council Bill No. 08-476; Resolution No. 08-911-R: A Resolution authorizing a transfer of
appropriations within the General Fund, Water Fund and Sewer Fund during the
fiscal year beginning July 1, 2007.
MOVED (GUY), SECONDED (SCHMOR)
AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-476.
7.7 Council Bill No. 08-477; Resolution No. 08-912-R: A Resolution authorizing attendance at an
officially sanctioned fact-finding mission.
MOVED (GUY), SECONDED (SCHMOR)
AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 08-477.
AGENDA ITEM 8 OTHER
BUSINESS:
City Council dinner meeting: Leahnette asked staff and Council Members to
please let her know if they plan to attend the City County Quarterly Dinner
Meeting in St. Helens on May 29, 2008.
Budget Meeting: It was the consensus of the Council that the
first Budget Committee Meeting be scheduled for Monday, May 19, 2009, at 7:30 p.m.
Columbia County Rider Donation: The Council reviewed a letter dated March
19, 2008, from Janet Wright of Columbia County requesting a donation of $2,500
to the Columbia County Rider program during fiscal year 2008-09. Leahnette explained that Columbia City
donated $500 in 2005-06, $1,200 in 2006-07, and $1,800 in 2007-08.
It was the consensus of the
Council that the City include a contribution of $2,000 (approximately $1 per
capita) to the Columbia County Rider program in the 2008-09 budget.
League of Oregon Cities
Foundation: The
Council reviewed a letter dated April 9, 2008, from Phillip Houk of the LOC
Foundation Board requesting a donation of $0.05 per capita to the Foundation.
MOVED (HUDSON), SECONDED
(MARSON) AND CARRIED UNANIMOUSLY TO APPROVE A DONATION OF $195 TO THE LOC
FOUNDATION.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business
to come before the Council, the meeting adjourned at 8:51 p.m.