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City of Columbia City 1840 Second Street,
PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
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THURSDAY,
APRIL 19, 2007
CITY
HALL COUNCIL CHAMBERS
CITY OF
COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL
TO ORDER/ROLL CALL:
CONVENED:
Mayor Young called the regular meeting to order at 7:30 p.m. Mayor Young delivered the invocation and led
the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor
Cheryl A. Young
Councilor
Gary Hudson
Councilor
Sally Ann Marson
Councilor
Bob Schmor
COUNCIL
MEMBERS ABSENT:
Councilor
Bill Guy
ALSO
PRESENT:
Micah
Olson, Public Works Superintendent
Jeff
Anderson, Public Works Superintendent
ATTORNEY
PRESENT:
None.
A
quorum was present and due notice had been published.
AGENDA ITEM 2 PUBLIC
HEARINGS:
2.1 Public Hearing: To
gather public testimony relating to a proposed changes to the commercial and
industrial sewer usage fees based upon recent winter water usage history.
Public Hearing opened.
No comments were heard from the
public.
Public Hearing closed.
AGENDA ITEM 4 COUNCIL
REPORTS:
4.1 Parks Committee: The Mayor and City Council reviewed the meeting minutes for the
April 17, 2007 meeting. Micah said the
benches have been installed in Jim Bundy Memorial Park. Jeff said they have also poured the concrete
slabs for the outhouses in Harvard and Jim Bundy Memorial Parks. He said they will be pouring additional
concrete slabs for the installation of three more park benches in Harvard Park
near the playground area. He said they
plan to install a sprinkler system and ADA accessible ramp in Jim Bundy Memorial
Park before June 30, 2007, and stripe the parking lot.
4.2 Water Source and Development Committee: In the absence of Chair Guy, Micah reported
that they are progressing with the connection of the lower capacity well to the
system, and they expect to have it completed and in operation soon.
Micah explained that the new
well system will require a Water Treatment I certified operator. He said Jeff Anderson will be able to get
his Water Treatment I certification eventually, but it may take several years because
water treatment will be a rather small part of his job. He said a person must have the equivalent of
six months full-time experience in water treatment work in order to qualify to
take the exam for the certification.
Micah said he is willing to
contract with the City to be the operator of record for water and sewer until
Jeff is able to get his required certifications. He said he would be willing to do this for a monthly fee of $200,
which would include up to 4 hours of work.
He said he would charge any additional hours at $50 per hour. He said under the contract he would be the
responsible person, and uncertified employees would look to him to make certain
decisions about the operation of the systems.
Mayor Young said an option might
be for the City to contract with another City, such as St. Helens. She said she would prefer to contract with
Micah because he is very knowledgeable about our specific water and sewer
systems.
It was the consensus of the
Council that Harold Olsen be asked to draw up a contract for Micah to serve as
our operator of record.
Micah reported that the final
design work for the high capacity well is about 75% complete. He said we hope to bid the project in May.
Micah said a pre-bid meeting was
held today for the reservoir repainting project.
4.3 Streets Committee: Chair Hudson referred to the traffic changes
that will be required to safely accommodate the Quiet Zone. These included prohibiting westbound truck
traffic on "I" Street between Third Street and Highway 30, adding a
raised "pork chop" shaped median on Fourth Street at "I"
Street, and changing Third Street between "E" and "F"
Streets to a one-way street for southbound traffic only.
Mayor Young said the
modifications seem fairly simple, and the benefits of the Quiet Zone should
outweigh the impacts of the changes.
There were no objections from
the Council about the proposed changes.
In response to an inquiry from
the City Administrator/Recorder about the placement of portable basketball
hoops on paved City streets, Councilor Hudson said he does not want to see the
City regulate them at this point.
Councilor Schmor agreed. He said
we investigated this subject several years ago and decided to not regulate them
at that time.
4.4 Sewer Committee: Micah said the new vault has been installed at the River Club
Estates lift station. He said the City
of St. Helens is currently applying for the renewal of their sewer discharge
permit.
Jeff said they have replaced
some check valves on the "K" Street pump station.
4.5 Library Committee: No report.
4.6 Other reports: None.
AGENDA ITEM 5 CONSENT
AGENDA:
5.1 Approval of the Minutes of the Regular
City Council Meeting of March 15, 2007.
5.2 Written report from the Chief of
Police.
5.3 Written report from the City
Administrator/Recorder.
5.4 Appointment of Casey Wheeler to the
Budget Committee.
5.5 Appointment of Robert Jorgensen to the
Budget Committee.
5.6 Appointment of Sally Ann Marson to the
City Council.
Mayor Young struck item 5.6 from
the consent agenda because this item was handled under the citizen input
portion of the meeting.
MOVED (MARSON), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO APPROVE THE CONSENT
AGENDA AS AMENDED.
AGENDA ITEM 6 UNFINISHED
BUSINESS:
6.1 Second reading of Council Bill No. 07-435; Ordinance No.
07-632-O: An Ordinance vacating
"K" Street between Third and Fourth Streets, excluding the Third
Place alleyway, in Columbia City, Columbia County, Oregon.
The Council completed the second
reading of Council Bill No. 07-435.
MOVED (SCHMOR), SECONDED
(MARSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 07-435.
6.2 Second reading of Council Bill No. 07-436; Ordinance No.
07-633-O: An Ordinance vacating
Eighth Street, Eighth Place, and Ninth Street between Calvin and Franklin
Streets, and all of Penn Street west of Seventh Place in Columbia City,
Columbia County, Oregon.
Mayor Young reported that after
the last Council Meeting, Phyllis Moss visited City Hall with her daughter and
son-in-law to get additional information about the vacation proposal. She said a few days later Phyllis contacted
the City Hall to say that she was in full agreement with the vacation. However, about a week later Phyllis called
back and said she had changed her mind and she was still opposed to the
proposed vacation.
Micah said Leahnette Rivers had
told him that she believed Phyllis was interested in retaining pedestrian
access to her property from the Eighth Street right-of-way. He said Phyllis will still have pedestrian
access to her property across the 100-foot riparian easement area that the City
will acquire with the vacation.
The Council completed the second
reading of Council Bill No. 07-436.
Micah noted that the last
whereas clause on page 1 had been changed to document the objection we received
from Phyllis Moss.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 07-436.
AGENDA ITEM 7 NEW
BUSINESS:
7.1 Council Bill No. 07-437; Resolution No. 07-885-R: A Resolution extending the City of Columbia
City's Workers' Compensation Coverage to volunteers of the City of Columbia
City, Oregon, during the fiscal year 2007-08.
MOVED (HUDSON), SECONDED
(MARSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 07-437.
7.2 Council Bill No. 07-438 Resolution No. 07-886R: A Resolution adopting sewer charges and
rates for the City of Columbia City in accordance with Ordinance No. 470;
rescinding Resolution No. 06-864-R.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO ADOPT COUNCIL BILL NO. 07-438.
AGENDA ITEM 8 OTHER
BUSINESS:
Public Works update: Jeff said the crew has been busy with the
well project, park items, the sewer vault, and street patching. He said they have two full-time seasonal
workers on staff, and they will be interviewing on the April 24 to fill the regular
Utility Worker I position. Micah said
Jeff has been introduced to the budget and other paperwork involved with his
new position, and he's doing a great job.
OAWU representation: Micah said he has served on the Oregon
Association of Water Utilities (OAWU) Board of Directors for four years now,
and he asked the Mayor and Council if they would like him to continue to
represent Columbia City in that regard.
No objections were heard from the Council.
COLA: Micah said Leahnette Rivers is recommending
a 3% cost of living adjustment (COLA) effective July 1, 2007, based upon the
change in the consumer price index for Portland-Salem and the U.S. during the
calendar year 2006.
MOVED (SCHMOR), SECONDED
(HUDSON) AND CARRIED UNANIMOUSLY TO APPROVE A 3% COLA EFFECTIVE JULY 1, 2007.
AGENDA ITEM 7 NEW
BUSINESS (continued):
7.3 Executive Session:
Executive Session to consider records that are exempt from public
inspection pursuant to ORS 192.660(2)(f); and to consult with legal counsel
about litigation likely to be filed pursuant to ORS 192.660(2)(h).
The Council convened in
Executive Session.
The Council reconvened in Open
Session.
AGENDA ITEM 9 ADJOURNMENT:
There being no further business
to come before the Council, the meeting adjourned at 8:33 p.m.