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City of Columbia City 1840 Second Street,
PO Box 189, Columbia City, OR 97018 (503) 397-4010 |
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City Council Meeting Minutes
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CITY HALL COUNCIL CHAMBERS
CITY OF COLUMBIA CITY, COLUMBIA COUNTY, OREGON
AGENDA ITEM 1 CALL TO ORDER/ROLL CALL:
CONVENED:
Mayor Young called the regular meeting
to order at 7:43 p.m. Harold Olsen
delivered the invocation and Mayor Young led the flag salute.
COUNCIL MEMBERS PRESENT:
Mayor Cheryl A. Young
Councilor Gary Hudson
Councilor Bill Guy (by telephone)
Councilor Sally Ann Marson
Councilor Bob Schmor
COUNCIL MEMBERS ABSENT:
None
ALSO PRESENT:
Micah Olson, Public Works Superintendent
Jeff Anderson, Public Works Superintendent
Leahnette Rivers, City Administrator/Recorder
ATTORNEY PRESENT:
Harold Olsen, City Attorney
A quorum was present and due notice had been
published.
AGENDA ITEM 2 PUBLIC HEARINGS:
None.
AGENDA ITEM 4 COUNCIL REPORTS:
4.1 Parks Committee: Chair
Marson said she will be meeting with Marian Calnon and staff to tour the City
parks.
4.2 Water Source and Development Committee: Micah
said the small well is currently being
pumped for calibration purposes, and all of the system controls are in
place. He said the Health Division
required a round of new water tests as a condition of use to make sure there
were no contaminates dropped into the system during the recent well drilling
project. Micah said he took the water
samples into the lab yesterday, and it will take three to four weeks to get the
results back.
Micah
said the construction drawings for the big well are underway. He said the project is expected to go to bid
in late May or early June.
4.3 Streets Committee: The Mayor
and Council reviewed a memo dated April 18, 2007, from Leahnette, regarding the
placement of signs on Highway 30 that prohibit the use of Jake brakes. It was the consensus of the Council that no
further action was desired at this time.
4.4 Sewer Committee: No report.
4.5 Library Committee: The
Council reviewed the Meeting Minutes of the Friends of the Library Meeting on
March 19, 2007.
4.6 Other reports: None.
AGENDA ITEM 5 CONSENT AGENDA:
5.1 Approval
of the Minutes of the Regular City Council Meeting of April 5, 2007.
5.2 Approval
of the Minutes of the Regular City Council Meeting of April 19, 2007.
5.3 Approval
of the Bills Paid during the month of April 2007.
5.4 Approval
of the Financial Reports for the period ending March 31, 2007.
5.5 Written
report from the Public Works Superintendent.
5.6 Written
report from the City Administrator/Recorder.
MOVED
(MARSON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY BY ROLL CALL VOTE TO
APPROVE THE CONSENT AGENDA.
AGENDA ITEM 6 UNFINISHED BUSINESS:
None.
AGENDA ITEM 7 NEW BUSINESS:
7.1 First
reading of Council Bill No. 07-439:
An Ordinance making Third Street between "F" and "E"
Streets a one-way street.
The Council completed the first reading of Council
Bill No. 07-439.
The Mayor suggested the residents within the new
one-way section of the street be notified of the proposed change.
7.2 First
reading of Council Bill No. 07-440:
An Ordinance restricting turns on Fourth Street.
Leahnette explained that this ordinance will
prohibit left hand turns from Fourth Street onto "I" Street.
The Council completed the first reading of Council
Bill No. 07-440.
Leahnette said she will notify the residents on
Fourth Street between "I" and "L" Street of the proposed
change.
7.3 First
reading of Council Bill No. 07-441:
An Ordinance prohibiting westbound truck tractor and truck trailer
traffic on "I" Street between Second Street and Highway 30.
The Council completed the first reading of Council
Bill No. 07-441.
Leahnette said the Post Office staff has been
notified and they do not anticipate any problems with postal trucks as a result
of this change.
7.4 First
reading of Council Bill No. 07-442:
An Ordinance declaring the City's election to receive state revenues.
The Council completed the first reading of Council
Bill No. 07-442.
7.5 Resignation: The Council reviewed a letter of resignation
dated January 2, 2007, from Micah Olson, Public Works Superintendent, effective
May 10, 2007.
MOVED
(SCHMOR), SECONDED (HUDSON) AND CARRIED UNANIMOUSLY TO ACCEPT MICAH'S
RESIGNATION WITH REGRET.
7.6 Hiring of Utility Worker I: Ratify the hiring of Andrew Nollette as
Utility Worker I.
MOVED
(HUDSON), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO RATIFY THE HIRING OF ANDREW
NOLLETTE AS UTILITY WORKER I EFFECTIVE MAY 1, 2007.
7.7 Agreement: Statement of Agreement concerning the use of facilities as mass
care shelters by the American Red Cross between the Oregon Trail Chapter of the
American Red Cross and the City of Columbia City.
MOVED
(SCHMOR), SECONDED (MARSON) AND CARRIED UNANIMOUSLY TO AUTHORIZE SIGNATURE TO
THE AGREEMENT WITH THE OREGON TRAIL CHAPTER OF THE AMERICAN RED CROSS.
7.8 Personal Services Contract: Personal Services Contract between the City
of Columbia City and Micah Olson for oversight and consultation services with
respect to the operation and maintenance of the Columbia City water system and
cross connection program.
Leahnette
provided the Council with a revised Personal Services Contract. She explained that the contract will be with
Olson LLC rather than with Micah Olson.
She said the revised contract specifies that Micah Olson is the person
authorized, and the services he is to provide have been limited to: 1) oversight and operator of record services
for water treatment; 2) oversight and operator of record for water
distribution; and 3) oversight and cross connection control specialist services
for the City's cross connection and control program. She said the agreement was also changed to include the reimbursement
of travel time directly related to the performance of the services which cannot
be coordinated with Micah's usual and customary travel.
MOVED
(SCHMOR), SECONDED (GUY) AND CARRIED UNANIMOUSLY TO APPROVE THE PERSONAL
SERVICES CONTRACT WITH MICAH OLSON, ALSO KNOWN AS OLSON LLC, AND AUTHORIZE
SIGNATURE.
7.9 Review of Bids and Contract Award: Review of Bids received for the 0.2 MG Lower
Reservoir Maintenance Painting project.
The
Council reviewed the bids received for the lower reservoir maintenance painting
as follows:
Long Painting $88,840
S&K Painting, Inc. $79,000
Purcell Paintings & Coatings $58,299
MOVED
(HUDSON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO AWARD THE CONTRACT TO
PURCELL PAINTINGS & COATINGS CONTINGENT UPON THE CITY ENGINEER'S REVIEW AND
RECOMMENDATION.
7.10 Executive Session: Executive Session to consider records that
are exempt from public inspection pursuant to ORS 192.660(2)(f); and to consult
with legal counsel about litigation likely to be filed pursuant to ORS
192.660(2)(h).
It
was the consensus of the Council that this item be postponed until the next
meeting.
AGENDA ITEM 8 OTHER BUSINESS:
Resignation: The Mayor and Council reviewed a letter of
resignation from the Parks Committee from Jim Shinkle dated April 17,
2007.
MOVED
(HUDSON), SECONDED (SCHMOR) AND CARRIED UNANIMOUSLY TO ACCEPT JIM SHINKLE'S
RESIGNATION FROM THE PARKS COMMITTEE WITH REGRET AND THANK HIM FOR HIS SERVICE.
Franchise renewal: Leahnette explained that the City's
franchise agreement with the Columbia River PUD will expire on July 1,
2007. She asked the Council to consider
changes to the term, franchise fee amount, and payment frequency. After a lengthy discussion, it was the
consensus of the Council that we move towards a 10-year contract with a 5%
franchise fee paid annually.
The
Council asked staff to find out from the PUD how the various franchise fees
from one city to the next affect the rates for the customers.
Public Works update: Jeff said he has been in school all week
studying for his upcoming water exam. He said he hopes to do some cross training with Howie, the Water
Treatment Plant Operator for the City of St. Helens, in order to speed up his
ability to qualify for his Water Treatment certification.
Micah
said the department is getting ready to install 3 park benches in Harvard Park
around the playground area.
Probst property acquisition: Harold said the attorney that
represents the Probst family plans to have signed documents to us before the
next Council Meeting.
AGENDA ITEM 9 ADJOURNMENT:
There
being no further business to come before the Council, the meeting adjourned at
8:43 p.m.
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