Administration

The Administrative Department is responsible for the management, administration, financial operations, and personnel activities of the City. The Department provides administrative services related to the activities of the Mayor and City Council and various other City committees and commissions. The Department is responsible for City elections, the City’s records management programs, and accounting for the City’s fixed assets. It handles public information functions and the intergovernmental affairs of the City and is responsible for building maintenance activities related to the City Hall and Community Hall.

Leahnette Rivers currently serves as the City's Administrator/Recorder. She is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day-to-day operations of the City, and for supervising the heads of the City's departments. She can be reached by calling (503) 397-4010, or faxing to (503) 366-2870. Her mailing address is PO Box 189, Columbia City, OR 97018.  You can also contact her through our online contact form.

PRIOR YEAR ACCOMPLISHMENTS:

The Administrative Department developed and implemented an updated Employee Safety Manual, NIMS Implementation Plan, and Community Hall Rental Rules and Regulations. The Department launched a new marketing campaign for the Community Hall rentals. The Department assisted with the coordination of several community events, including the Columbia City Celebration, the Riverside Clean Up, and the Spring Clean Up, and earned its tenth Distinguished Budget Presentation Award from the Government Finance Officers Association. The Department continued to work on implementing the Hazard Mitigation Plan, and participated in several table top and functional emergency response exercises. A continued focus was placed on code enforcement issues and City records inventory and classification throughout the year.

DEPARTMENT OBJECTIVES FOR 2011-12:

To place an emphasis on code compliance throughout the City through the development of public outreach programs, the promotion of public education and voluntary compliance with City laws and codes, and the establishment of community priorities for enforcement program in accordance with City Council Goal No. 1. Target date: Ongoing.

To work towards the completion of a Citywide records inventory and develop a Records Disaster Plan to prevent the sudden and unexpected loss of records or information essential to the City's continued operation, conduct a vital records inventory and classify records according to their relative value to essential City functions to ensure that the City will be able to function following a disaster, and take protective measures to assure that vital records are duplicated and stored off-site. Target Date: June 30, 2012.

To ensure that staff, elected and appointed officials complete required emergency response training, and to encourage their participation in emergency response exercises and additional training opportunities to further enhance the City's ability to respond to emergency events. Target date: Ongoing.

To continue to present the budget document in a manner that meets the requirements of the Distinguished Budget Presentation Awards Program through the Government Finance Officers Association (GFOA). Target date: August 2011.

To develop a volunteer program handbook help insure the continuance of a safe and successful volunteer program. Target date: June 2012.